Meeting Minutes

Oakley Community Council Meeting

Tuesday, July 7, 2020 – 7 PM

Live via Google Hangout

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Isaacs, Troy McAndrews, Sandy Gross, Seth Shaifer, Evan Nolan, Jon Bernier, Jason Wilcoxon (arrived late)

Trustees Not Present:

MEETING MINUTES

GENERAL:

·         City Hotline – 591-6000

·         Cincinnati District 2 Police Non-Emergency – 949-4400

·         Fix it Cincy! Mobile App

Call to order - Pledge of Allegiance

Welcome

• Sign in sheet; Speaker Cards
• Trustee Introductions
• City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400
• Fix it Cincy! Mobile App

Guests:

• ·       Cincinnati Fire Department – Jeff McDonough, Engine 31 Captain
• Back to normal and busy. New 2019 Cincinnati Engine 31 fire truck.
• ·       Cincinnati Police Department – Captain Aaron Jones
• Oakley seeing decrease in crime during May, June and July months.
• Violent crime spiking in other neighborhoods.
• ·       CRC – JaLisa Elkins – reservations can be made online for pool access.
• ·       Beyond Self Storage – Lara Anderson: Store Opening Announcement

23rd location

COVID-19:

• OCC Updates – Colleen Reynolds

Free COVID-19 Testing Sites: https://www.hamiltoncountyhealth.org/announcements/covid-19-testing/

https://www.cincinnati.com/story/news/2020/07/07/cincinnati-coronavirus-covid-19-free-testing-sites/5385786002/

Real Estate Development:

• ·       The Establishment – Troy McAndrews [VOTE]
• Owners have secured 200 signatures of approval
• Anonymous complaints about noise late at night.
• The OCC supports the following Conditional Use requests by the Establishment at 2900 Wasson Road:
• *Amplified outdoor sound
• *Outdoor space greater than 50% of the indoor space accessible to public
• *Outdoor space within 100’ of residences
• *Hours of operation to exceed 10 pm (Sunday-Thursday) and midnight (Friday-Sat)

Motion by Seth Shaifer to approve the above Conditional Use requests; seconded by Anthony Isaacs. 7 approve; motion passes.

Troy McAndrews, Colleen Reynolds, Kenny McNutt and Sandy Gross abstain

•  
• ·       Apollo Home (Camberwell) – Jamie Gerdsen & Sophia Holley [VOTE]
• Purchased property in 2018; requesting variances. Apollo added 14 parking spots along with lot behind property for additional parking. Problem with trespassing/loitering on the property. Security concerns led to fence being erected.
• Apollo willing to add 75 trees. Apollo met with nearby neighbors to discuss concerns. Apollo states there will be no storage placed on empty parcels. 
• Apollo agrees to contact police when there is loitering on property. Apollo not seeking zone change in connection with consolidation. Apollo will participate in a quarterly call with neighbors. Variance is not being requested for driveway (no prohibition in SF Zoning – DOTE will review when permit is pulled by applicant. 
• Residents want to ensure there is a 6ft wooden fence to block dumpsters. Resident requested speed bumps on Camberwell. Traffic concerns: future ped safety team + traffic light – OCC item
• Trucks: Apollo will address too many at one time. 

• 1.    4545 Camberwell Road
• a.    Requesting use variance for additional parking
• b.    A variance is requested relating to the buffer. (size)
• c.     A variance is requested relating to the fence. (no encroachment and replacement of trees when unhealthy) – fence to be at least 6’
• 2.    4502 Camberwell Road
• a.    A variance is requested relating to the buffer
• b.    Residents approved as presented
• 3.    4538 Camberwell Road
• a.    A variance is requested relating to the buffer

Motion by Evan Nolan to adopt five variances as requested; seconded by Troy McAndrews. 11 approve; motion passes.

Jason Wilcoxon abstained

Motion by Evan Nolan to oppose curb cut on Camberwell Road for additional driveway for Apollo; seconded by Cody Gausvik.

9 approve; motion passes.

Colleen Reynolds, Dan Krohn and Jason Wilcoxon abstain

• ·       Anchor Properties (Isabella/Paxton) – Matt Hemberger – [VOTE]
• The OCC supports the requested variance from a 15-foot buffer yard (per Section 1423-13-A) to 5 feet, conditioned on Anchor Properties complying with the remaining fencing and landscaping requirements.
• Motion by Cody Gausvik to approve the requested variance for Anchor Properties; seconded by Dan Krohn.
• 11 approve; motion passes.
• Evan Nolan abstained.
• ·       Carvana has cancelled plans for Oakley Station.

6/2/20 Meeting Minutes update:

As Seth was authorized by the Board to provide a support letter based on the outcome of further discussions with the next-door homeowner with respect to 2 “open” variances.

For the rear yard setback that 35’ is required, the OCC

For the Type A Buffer Yard requirement, the OCC

Acknowledges that with the movement of the proposed structure to 10’ from the property line, no reduction is required.

However, rather than a fence in the buffer yard, the parties have agreed to have the developer provide plantings along the side of the structure, and the OCC supports this change.

Seth will include these with the prior approved variance requests in a letter to the city.

Projects:

• ·       TIF Ordinance from Council on Affordable Housing – Colleen Reynolds
• City trying to create more affordable housing in neighborhoods.

Miscellaneous Announcements:

• ·       Census Update – Joe Groh
• You will receive a post card next week if you haven’t completed census.

Approve June 2nd Meeting Minutes

Seth Shaifer motions to approve 6/2/20 Meeting Minutes; seconded by Joe Groh.

11 approve; 6/2/20 Meeting Minutes approved

Cody Gausvik abstained.

Financial Report – Jason Wilcoxon

Left over money from Oakley postcard will go to artist who created illustration.

Motion by Dan Krohn for $300 to be provided to illustrator who designed Oakley post card; seconded by Joe Groh.

Unanimous approval; motion passes.  

NBD application – need answer by 7/10 on if we’re submitting the same requests as previously. Amendment to be created Thursday.

New Business:

·       Next Third Thursday Meeting is on Thursday, July 16th - VIRTUAL

·       Next Tuesday OCC meeting is on Tuesday, August 4th – VIRTUAL (TBD)

Motion to adjourn meeting by Troy McAndrews; seconded by Seth Shaifer. Meeting ends at 10:05.

Adjourn Meeting

Oakley Community Council 3^rd Thursday Meeting

Live via Google Hangout

5/21/20; 7PM

oakleycouncil@oakleynow.com

www.oakleynow.com

www.facebook.com/oakley45209

513.533.2039

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Isaacs, Troy McAndrews, Sandy Gross, Seth Shaifer, Jon Bernier, Kenny McNutt

Trustees Not Present: Jason Wilcoxon,

Approve May 5th Meeting Minutes

Joe motions to approve 5/5/20 meeting minutes; seconded by Dan Krohn. Unanimous approval.

COVID-19

Outdoor Dining Options – Board Discussion / Personal Updates

Establishment: reopened, great weekend turnout. People were following distancing protocols.  

OPG: reopened, great weekend turnout. Adjusting based on how weekend went.

Sleepy Bee: working to create new layout inside.

OCC Action Regarding Reopening – Board Discussion

Continue to direct people to OCC social media pages.

Discussion about creating Oakley Community Fund for people in need to use to utilize at local businesses; takes $5k to start. Discussion about sending letters and placing phone calls to local businesses.

Since We Last Met:

Apollo Update – Joe Groh & Colleen Reynolds

Apollo reports trespassers/vandalism on property, which is why they erected fence. May be attempting to buy additional houses in that area. OCC plans to invite them to June meeting. OCC to contact city to understand where this project stands. Seth to coordinate with Apollo and residents. Suggestion for OCC to issue letter to city expressing OCC’s concern.

Status of New Crosswalks & Bike Racks – Joe Groh

Most of DOTE furloughed. City has received bike racks – plan in place for them being distributed, however, contact who manages distribution was furloughed. Not entirely clear on when Flaggs USA crosswalk will be installed.

Committee & Majors Projects: What’s Next – Colleen Reynolds

Gateway project – maintenance agreement provided to OCC to sign. Will review and advise board of next steps.

June Agenda:

Preview Draft for Feedback – Colleen Reynolds

Schedule Zoom call for parking discussion.

Other items:

• ·         Rec Centers and Pools are reopening – limited capacity; may need reservation for pools. Opening 7 pools.

• ·         Issue 7 passed.

• ·         Flooding issues on Camberwell Road – suggestion to contact MSD.
• ·         Officer Barry: motorcycles and quads on Madison Road. District 2 aware, however, they’re gone by the time police respond there. Non-emergency dispatch will respond if called. They will pull them over but will not chase.

Adjourn Meeting

Oakley Community Council Meeting

Tuesday, May 5, 2020 – 7 PM

Live via Google Hangout

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Issacs, Jason Wilcoxon, Troy McAndrews, Sandy Gross, Seth Shaifer, Jon Bernier, Evan Nolan

Trustees Not Present:

MEETING MINUTES

GENERAL:

·         City Hotline – 591-6000

·         Cincinnati District 2 Police Non-Emergency – 949-4400

·         Fix it Cincy! Mobile App

Call to order - Pledge of Allegiance

Welcome

• Sign in sheet; Speaker Cards
• Trustee Introductions
• City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400
• Fix it Cincy! Mobile App

Guests:

• ·       Cincinnati Fire Department – Jeff McDonough, Engine 31 Captain
• Runs are down across the city. Steel Place fire – not sure of cause yet. (Business was closed)
• ·       Cincinnati Police Department – Officer Christine Berry @Christine.berry@cincinnati.oh.gov
• Increase from theft to vehicles is on the rise in Oakley. There has been a rise in violent crime city-wide, which is where a lot of resources are being diverted. Oakley has not seen a large increase in violent crime; violent crime in Oakley down 30%.
• ·       CRC – JaLisa Elkins
• Rec Center is closed. Seniors can still pick up 7 days’ worth of meals on Wednesdays. 85 meals prepped for tomorrow, which is higher than usual. Snacks being handed out to kids as well. Some childcare is being provided at the Madisonville CRC and other locations for essential workers. No decision has been made RE: summer camp.

Public Officials:

• Clerk of Courts – Aftab Pureval

Everyone in his department has either taken a pay cut or furloughed. Courthouse remains open, as does the Clerk’s office. You can file suit in person at 900 Sycamore Street at the Justice Center.

Very specific rules for entering courthouse going forward and you can find specific details at Courtclerk.org.

Most jury trials and civil cases continue to be postponed.

If going to courthouse – only two family members allowed inside at a time with you; there is a mandatory temperature screen; and everyone entering courthouse must wear a mask.

Asking for support for reelection campaign.

• City Councilmember – Greg Landsman

• 30 deaths in Cincinnati total from COVID-19. $45-50 million in city reserves we may have to tap into. If no federal help is provided, city is looking at an $80 million deficit.
• Question about Vision Zero budget? Improvements are in capital budget, should be okay.
• Question about retailers opening? Retailers will be required to follow specific safety protocols, like wearing a mask inside.
• Question about residential and commercial abatements during this pandemic? Greg has proposed series of commercial abatement revisions. There is also a proposed alternate residential permit process. Greg and P.G. have put forth motion about what the various options could be, but no official vote has been taken.  
• Virtual summits will be hosted by Landsman in the future.

COVID-19:

• OCC Updates – Colleen Reynolds

Oakley Pup Crawl scheduled for 5/31 currently. Discussion on OCC requesting event organizers to postpone pub crawl.

Colleen to reach out to organizers to see if they will support postponing event. Colleen will update the board and advise if any further action is needed.

Real Estate Development:

• ·       Rookwood Place, LLC – Douglas Hine (Edwards Rd/Camden Phase II) [VOTE]
• Roadblock at the end of Hyde Park Ave has been removed but will be replaced once construction is complete.
• Requesting support for Phase 2 (8 units); Phase 1 has 8 units.
• Resident asked where equipment will be stored for Phase 2? Detailed plan in place.
• Are there hopes to secure property in between properties? Yes.
• Neighbors have communicated developers have been very good neighborhood partners during construction.  
• Seth Shaifer motions to approve the Rookwood Place, LLC concept as presented at the 5/5/20 OCC meeting; seconded by Dan Krohn. Unanimous approval; motion passes.   
• ·       The Establishment – Troy McAndrews
• Recently received permit violations.
• 1. Outdoor TVs – requesting zoning relief to have outdoor TVs. TVs will be on from 7am-10pm weekdays and until 12AM on weekends. Need zoning relief to use as outdoor entertainment.
• 2. Expanded outdoor patio (15 x 15 ft wide); city requesting additional parking spaces, but due to the location of the business, there is no option for additional parking.
• 3. Fence across driveway on Wasson – business installed black aluminum fence to prevent rideshare and other drivers from abruptly entering and exiting driveway, due to pedestrian safety concerns. City has requested the fence be removed.

• Vote tabled. OCC board needs to discuss process for when board member has request for zoning relief. Fellow OCC businessowners to meet and discuss with Troy. Vote will likely be taken in June.   

Miscellaneous Announcements:

• ·       Census Update – Joe Groh – Oakley at 63% response rate; online response are due end of the October.
• ·       Major Projects / Committee Updates

OCC Neighborhood Mailer: Sandy Gross had designer create mailer “#oakleystrong”. Lists local resources on mailer.

Beautification: Tree well spring cleanup underway.

Rec Center Update: it’s been a year since OCC approved funds for Ignite to start process. CRC is on hold due to COVID-19 pandemic. Monthly meetings are taking place until CRC gets a better understanding of where they are during this pandemic. There’s not much OCC can do at this time. OCC has requested deliverable of what Ignite has completed so far and what their plan is for the future (deliverable to be shared publicly). We are not paying for Ignite’s time through this process; we’re paying for the final deliverable. Even though Ignite has taken longer than anticipated, there is no increased price for the OCC due to the amount of time it’s taking Ignite.

Approve April 7th Meeting Minutes

Cody Gausvik motions to approve 4/7/20 minutes; seconded by Seth Shaifer. 11 approve; Jon Bernier abstained.

Financial Report – Jason Wilcoxon

In process of closing OCURC account

Jason Wilcoxon motions to approve OCC financial report as presented; seconded by Joe Groh. Unanimous approval.

New Business:

Tunnel project update coming up in June.

·       Next Third Thursday Meeting is on Thursday, May 21st - VIRTUAL

·       Next Tuesday OCC meeting is on Tuesday, June 2nd – VIRTUAL (TBD)

Motion to adjourn the meeting by Cody Gausvik ; seconded by Joe Groh. Meeting ends at 9:10PM.

Oakley Community Council Meeting

Tuesday, April 7, 2020 – 7 PM

Live via Google Hangout

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Issacs, Jason Wilcoxon, Troy McAndrews, Sandy Gross, Seth Shaifer

Trustees Not Present: Jon Bernier

MEETING MINUTES

GENERAL:

·         City Hotline – 591-6000

·         Cincinnati District 2 Police Non-Emergency – 949-4400

·         Fix it Cincy! Mobile App

Call to order - Pledge of Allegiance

Welcome

• Sign in sheet; Speaker Cards
• Trustee Introductions
• City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400
• Fix it Cincy! Mobile App

Guests:

• ·       Cincinnati Fire Department – Jeff McDonough, Engine 31 Captain
• No fire inspections or fire hydrant servicing until further notice. Fire fighters are staying at firehouse and keeping equipment clean. Different protocols are being taken when responding to emergencies. Please refer to the CDC, NIH and Cincinnati Health Department websites for the latest information. Time change in March – perfect time to change your smoke detector batteries. You can still get a smoke detector from the Fire Department.
• ·       Cincinnati Police Department – Officer Christine Berry @Christine.berry@cincinnati.oh.gov
• CPD is prioritizing calls; please go online to report issues instead of showing up in person at the police station.  

COVID-19:

• ·       OCC Response – Colleen Reynolds
• Virtual meetings going forward until further notice. Detailed information on Oakelynow.com regarding businesses that are still open, resources, links, etc.
• ·       OCC Summer Series – Jon Bernier
• Not cancelled, but on hold for the moment. Discussion about if we should still send out mailer to residents. Dan and Colleen to discuss and carry forward.
• ·       State of the City of Cincinnati – Colleen Reynolds
• Copious amounts of city employees have been furloughed. Please call Colleen if you have questions on who is still available or who we should contact in the meantime. City working to bring Planning Commission online; everything zoning related has been postponed until 4/17.
• ·       Additional Support – Board Discussion
• Discussion about how we can support our local businesses. Promote National Bear Hunt in Oakley?

Real Estate Development:

• ·       Apollo Home: Camberwell Road: NOW ON HOLD
• ·       From Paige (on behalf of neighbors from surrounding streets)
• o   Since Apollo relocated, they’ve been trying to expand location.
• o   Without permit, they paved a parking lot to the property line.
• o   Over 30 residents are opposed to any variance or zone changes, including the addition of a driveway.
• o   Concerned about new driveway; requesting proper buffer zone so residents don’t have to look at parking lot.
• ·       Inspector gave citation to Apollo in September 2019.
• ·       If Apollo doesn’t come back, what action can we take? How can we hold them accountable?

Miscellaneous Announcements:

• ·       Landscaping – Cody Gausvik
• Requesting $3,000 for tree well maintenance for 2020 ($1,000 of NSP; $1,500 of NBD; and $500 from OCC operating account).
• Cody Gausvik motions to allocate $1,000 of NSP funds, $1,500 of NBD funds and $500 of OCC operating funds for tree well maintenance for 2020; seconded by Dan Krohn. Unanimous approval; motion passes.
• ·       Election Day Change – Colleen Reynolds
• All information can be found online. Ohio is now vote by mail only. You can request absentee ballots at Kroger. If you have already voted by mail, you do not need to vote again. Be sure you ask your older adults in your neighborhood if they have voted and if they need help.
• ·       Census Update – Joe Groh
• Census still taking place; participation is Oakley is currently at around 50-54%.

There is now a new Development in Oakley section on Oakleynow.com: https://oakleynow.com/Development

Approve March 19^th Meeting Minutes

Seth Shaifer motions to approve 3/19/20 minutes; amendment proposed by Evan Nolan to change “will require” to “may require”. Amendment accepted by Seth Shaifer. Seconded by Evan Nolan. 8 approve; Kenny McNutt, Sandy Gross and John Bernier abstain.

Financial Report – Jason Wilcoxon

$80,000 given to City for pedestrian bridge project. Motion by Jason to approve the financial report as presented; seconded by Joe Groh. Unanimous approval.  

New Business:

·       Next Third Thursday Meeting is on Thursday, April 23^rd - VIRTUAL

·       Next Tuesday OCC meeting is on Tuesday, May 5^th - VIRTUAL

Motion to adjourn the meeting by Cody Gausvik; seconded by Seth Shaifer. Meeting ends at 8:35PM

Oakley Community Council 3^rd Thursday Meeting

Live via Google Hangout

3/19/20; 7PM

oakleycouncil@oakleynow.com

www.oakleynow.com

www.facebook.com/oakley45209

513.533.2039

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Issacs, Jason Wilcoxon, Troy McAndrews, Sandy Gross, Seth Shaifer

Trustees Not Present: Jon Bernier, Kenny McNutt

Quick Highlights:

• ·       OCC board has posted local resources on front page of Oakleynow.com for residents.
• ·       Suggestion to post updates for local resources on social media.
• ·       Small Business celebration party/idea for June/July proposed.
• ·       OCC board will host 4/7 meeting virtually; will discuss format for community. Currently, there are two items that mayrequire a vote at the 4/7 meeting. Apollo and Hildebrant are planning to present at April meeting.
• ·       Board retreat has been postponed until further notice.
• ·       Carvana location (proposed on lot closest to the highway near former Cast-Fab site) – suggestion to schedule them for introductions at June meeting.
• ·       Gills Carwash – planning to present in at May meeting.
• ·       Planning Commission and City Council sessions/meetings have all been postponed.

Approve 3/3/20 Minutes

Motion by Joe Groh to approve 3/3/20 minutes; seconded by Dan Krohn. Unanimous approval.

Sandy Gross, John Bernier, Kenny McNutt and Cody Gausvik abstained.

Adjourn Meeting

 
Oakley Community Council
Oakley Community Center

March 3^rd, 2020; 7:00 PM

oakleycouncil@oakleynow.com 

www.Facebook.com/Oakley45209

  513-533-2039

Minutes

Call to order - Pledge of Allegiance

Welcome

• Sign in sheet; Speaker Cards
• Trustee Introductions
• • Present: Colleen, Evan, Jason, Dan, Anthony, Seth, Joe, Troy, Kenny, Jon
  • • Seth left shortly before meeting ended
  • Absent: Sandy, Cody
• City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400
• Fix it Cincy! Mobile App

Cincinnati Fire Department – Station 31

N/A

District 2 Police report

Officer Christine Barry – violent crime down; theft from autos and retail continue to be an issue; increased patrols around Oakley Station

CRC

JaLisa

• ·         CRC Hiring summer lifeguards and camp counselors
• ·         Week of March 23^rd, All day camp, 7am – 6pm, $50/day, during CPS Spring Break
• ·         Easter Egg Hunt – April 4^th. Rain date: 11 April

Guests:

• ·        Candidate for Judge – Chris Wagner
• o   Common Pleas Court
• o   Looking to streamline processes, save county $$$

Development Items:

• ·        Apollo Home: Camberwell Road – Jamie Gerdsen
• o   Presented a landscaping plan to help hide parking.
• o   Looking to add a driveway on property they recently purchased. Property is zoned SF-4
• o   Looking for non conforming variances.
• o   Will be back at the April meeting

• ·         Local Oakley: Hills / Multifamily Development at CastFab [VOTE]
• o   Hills Properties presented updated plan that includes 20 “ghost” parking spots – spots that are included as parking spots but only used in the future if needed. Until then, those spots will be green space and include landscaping.
• o   Parking spots along Local Oakley Drive have been tentatively approved by DOTE.
• o   Presented No Further action letter from Ohio EPA
• o   Have met with Sandy to discuss landscaping, have gotten native tree lists to work from.
• o   Motion BY: Seth - motion to provide a letter of support for the zone map amendment requested by Hills to rezone 8.1 acres at 2980 Disney Avenue from “CG-A” To “PD” for the development of 316 multifamily units as presented at the February 4, 2020 OCC meeting and updated at the March 3, 2020 OCC meeting.
• o   Seconded: Anthony
• o   Vote: 9 Yes, 0 No, Evan Abstain
• ·        Andrew Sholl – Madison Ave Soccer Development
• o   Technically in Madisonville council area, but wanted to brief us.
• o   Looking to build a soccer complex at 4722 Madison.
• o   Runs adult soccer leagues

Committee/Project Items:

• ·        2020 Committee Announcements – Colleen Reynolds [VOTE to Adopt]
• o   Updated committee and major project lists had been shared with the board.
• o   Committees & their membership shared.
• o   Major projects defined and their memberships shared. Appeal made to residents to participate
• o   Motion BY: Evan motioned that the board approve the committee and major projects lists, and their chair and members, as presented.
• o   Seconded: Jason
• o   Vote: 10 Yes, 0 No
• ·        OCC Summer Series – Jon Bernier [Expenditure VOTE]
• o   Looking to move events to Saturday nights.  Event dates/square reservations to be confirmed within the next week.
• o   Allison of Palm Communications has been contracted in previous years to solicit sponsorships, organize events, and handle the media relations.
• o   Contract for this year = $4000, up to $250/month in expenses
• o   In every previous year, the revenue collected from events has exceed the contract cost
• o   Motion BY: Jon motioned that the board approve the funds for Allison’s contract.
• o   Seconded: Evan
• o   Vote: 10 Yes, 0 No
• ·        2020 OCC Mailer – Dan Krohn [Expenditure VOTE]
• o   Mailing to be sent to all Oakley residences.
• o   Advertise the Summer Series events on one side, promote benefits of joining OCC on the back.
• o   Last year, saw an immediate 10% jump in membership
• o   Motion BY: Dan motioned that the board approve up to $3000 for mailing the post card to each Oakley residence.
• o   Seconded: Joe
• o   Vote: 10 Yes, 0 No
• ·        Crosswalk Update – Joe Groh [Expenditure VOTE]
• o   City informed us our Romana location was one they willing to put pedestrian activated light at.
• o   We voted for Flaggs USA location as higher priority
• o   Mel McVay (City Vision Zero mgr) came back and told me that their engineers felt that a raised crosswalk better option for Flaggs USA, and that they had received ODOT grant for that.
• o   About that same time Joe had asked Mel for clarity on how we should handle the $5k donation (to be used for pedestrian safety) that we had received from Doyle Homes.
• o   Her recommendation was that we keep the money in our account, and give it to the city in conjunction with a specific project (would keep city from poaching those $$$).
• o   She proposed that the city could match our $5k for a project to put the pedestrian crossing signal at Romana, and if we aligned she could put in for an additional ODOT grant request. Joe told her he would need to get an approval, but thought it was a good idea.
• o   Mel submitted the proposal, expecting it to take a couple weeks to get an answer, by which time Joe would have been able to bring up for a vote. Well, the state approved her proposal within 2 days, but it still contingent on our approval.
• o   Note: Other high priority crosswalk issues are being addressed through the Wasson Way Project and the Robertson Ave issues through the Three Oaks/Neyer development.
• o   If we approve the use of the $5k to be applied towards the Romana location, we would have upgrades made to both locations this calendar year, leveraging on $5000 to gain more $30k in upgrades.
• o   Motion BY: Joe motioned that the OCC votes to approve the use of the $5000 for the installation of pedestrian activated crossing lights at Romana and Madison.
• o   Seconded: Anthony
• o   Vote: 10 Yes, 0 No
• ·        Census Update – Joe Groh
• o   Mailing happens March 12-20. Last day to input: 30 July
• o   Have option to complete online (preferred), by mail, by phone
• o   Data is used to determine funding levels for a variety of federal & state programs.
• o   Oakley has fairly high number of households with no computing device and/or internet access.
• o   Oakley library will have computers with internet access available.
• o   Census staff be at our May and June events
• o   Let your neighbors know. Help your neighbors who may be elderly, shut in, have no internet access.

·        Oakley Neighborhood School Project Update & Clarification – Craig Rozen

o   Craig clarifies that OCC still supports the Hyde Park School expansion and is a top priority.

o   Efforts to begin investigating potential of Oakley Neighborhood school are more long term.

Approve February 20^th Meeting Minutes

• o   Motion BY: Joe
• o   Seconded: Anthony
• o   Vote: 8 Yes, 0 No, Kenny Abstain

Financial Report – Jason Wilcoxon

• o   Motion BY: Jason
• o   Seconded: Evan
• o   Vote: 9 Yes, 0 No

New Business:

·         Next Third Thursday Meeting is on Thursday, March 19^th – TIME CHANGE

o   Usual meeting will take place from 6:00-7:00, Board Retreat 7:00-9:00 – Location TBD

·         Next Tuesday OCC meeting is on Tuesday, April 7^th

Speaker Cards

N/A

Adjourn Meeting

• ·         Motion BY: Joe
• ·         Seconded: Jason
• ·         Vote: 9 Yes, 0 No

Oakley Community Council 3^rd Thursday Meeting

Brazee Street Studios

2/21/20; 7PM

oakleycouncil@oakleynow.com

www.oakleynow.com

www.facebook.com/oakley45209

513.533.2039

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds, Anthony Issacs, Jason Wilcoxon, Troy McAndrews, Sandy Gross, Jon Bernier

Trustees Not Present: Kenny McNutt, Seth Shaifer

Approve 2/4/20 Minutes

Motion by Joe Groh to approve 2/4/20 minutes; seconded by Dan Krohn. Unanimous approval.

Colleen Reynolds, Evan Nolan and Jon Bernier abstained.

Guest: Wasson Way – Jay Andress

Raising $2 million dollars in private funding; seeking updated letter of support from OCC so they can include it with their grant applications to the Clean Ohio program. 

Motion by Cody Gausvik to provide an updated letter of support to Jay Andress to be included with the grant applications for the Clean Ohio Program for the Wasson Way Trail; seconded by Anthony Issacs. Unanimous approval. Motion passes. 

Crosswalks: Update – Joe Groh

1.     City informed us our Romana location was one they were willing to put pedestrian activated light at.

2.     We voted for Flaggs USA location as higher priority.

3.     Mel McVay (City Vision Zero mgr) came back and told Joe that their engineers felt that a raised crosswalk better option for Flaggs USA, and that they had received ODOT grant for that.

4.     About that same time Joe had asked Mel for clarity on how we should handle the $5k donation (to be used for pedestrian safety) that we had received.

1.     Her recommendation was that we keep the money in our account and give it to the city in conjunction with a specific project (would keep city from poaching those $$$).

2.     She proposed that the city could match our $5k for a project to put the pedestrian crossing signal at Romana, and if we aligned, she could put in for an additional ODOT grant request. I told her I would need to get an approval, but thought it was a good idea.

3.     Mel submitted the proposal, expecting it to take a couple weeks to get an answer, by which time I would have been able to bring up for a vote. Well, the state approved her proposal within 2 days, but it still contingent on our approval.

5.     Bottom line: if we approve the use of the $5k to be applied towards the Romana location, we would have upgrades made to both locations this calendar year.

Awaiting until next Tuesday meeting to take a board vote.  

Committees: Review & Discuss – Colleen Reynolds

Placement based on board feedback/comments. Suggestion to provide monthly committee updates; need to decide where that works best. Submit comments RE: assignments to Colleen by the next meeting.

March 3^rd Meeting & Agenda – Colleen Reynolds

Reviewed.

NBDIP: Deadline Approaching – Board Discussion

1.     Time quickly approaching when we'll have to submit our funding request/proposal (if we opt to).

2.     Last year we asked for $30k to upgrade the Flaggs USA location and to add goVibrant walking paths, was not among approved projects. Previous year approved requests are helping fund the eastern gateway (in part)

3.     Flaggs USA crosswalk is being taken care of, so looking for input on what other projects we might want to include in this year's request.

4.     3/2 deadline. Suggested that Oakley not request anything, due to larger needs across the city.

5.     If you have suggestion, email Colleen ASAP.

Invest In Neighborhoods Summit – Joe Groh

1.     Sent email to business members, inviting them to provide promotional materials for our table.

EPA: Public Meeting – Joe Groh

1.     Saturday, 29 February, 12pm, Urban Artifact

2.     Opportunity for Hamilton County residents to voice their concerns. We have issues on Eileen, Millsbrae, and 31st with flooding due to undersized sewer pipes.

3.     Resident TIm Langmeier asked if we could help push MSD to address this, since already working with city/planning on Neyer project.

Retreat: Dates – Colleen Reynolds & Evan Nolan

Utilize three Third Thursday meetings for retreat (March, June, September) 6-9pm.

Suggestion to add detailed explanation RE: Oakley TIFF District by resident.

Rec Center Update

More to come.

Adjourn Meeting

Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Sandy Gross. Meeting Ends at 9PM

Oakley Community Council
Oakley Community Center

February 4^th, 2020; 7:00 PM

Minutes

Call to order - Pledge of Allegiance

Welcome

• Sign in sheet; Speaker Cards
• Trustee Introductions
• • Attendance: Colleen _____ Evan _____Cody __X___Jason __ X ___Dan __ X ___Seth __ X ___Joe___ X __Sandy __ X ___Jon _____Kenny _ X ____Troy _ X ____Anthony ___ X __
• City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400
• Fix it Cincy! Mobile App

Cincinnati Fire Department – Station 31

• ·       Brandon Green – In January had 210 EMS runs, 5 fire.
• ·       Fire Safety – Space heaters popular this time of year, use safely – don’t overload outlets, don’t leave on overnight, do not use near furniture/curtains, etc.
• ·       The water pressure issue that was reported recently on the news has not been a factor in Oakley

District 2 Police report

• ·       Officer presented the safety report, slight increase in thefts in the typical retail areas.

CRC

n/a

Guests:

• ·       Candidate for Juvenile Judge – Kari Bloom
• o   Endorsed Democratic candidate.
• o   Background in juvenile and family court

• ·       Ohioans For Gun Safety – Andrea Dannenberg
• o   Presented petition for people to sign, to support expanded background checks in Ohio
• o   Target is 103k signatures so can get in front of state government.

• ·       Issue 7 – Mary Miller
• o   SORTA board member
• o   Asked for support of Issue 7. The Metro bus/infrastructure levy

Development Items:

• ·       Three Oaks (Formerly Oakley Yard): Project Update – Neyer Properties (Jeff/Chris)
• o   Presented update on the plan to date, had basic renderings
• o   Goal is to start demo in June, 18 months to complete senior living and multi-family; single family will be phased in, with all work completed within 3 years
• o   Addressed questions about traffic concerns
• §  Still ongoing meetings with DOTE and Planning to iron out details
• o   Also: Introduction to Senior Housing Developer Omni Senior Living (Tom Finley)
• §  Independent living
• §  Anticipate costs be $3500-$3800 a month

• ·       Planned Developments 101: City Planning Department – Jared Ellis
• o   Jared presented high level overview of what PD is
• o   Is a zone change, minimizes variances a developer must get (more than 1 building per parcel)
• o   Still follow normal approval process:
• §  Coordinated site review
• §  City Planning Commission
• §  City Council subcommittee
• §  Full City Council

• ·       Local Oakley: Multifamily Development at CastFab – Greg Dale, Bill Davin, Michael Copfer, Jim Obert
• o   Proposed development of plots 1,2,6 in the Local Oakley LLC/cast fab site
• o   Hills Development would be builder. Family owned, operated. Manage the properties.
• o   Will require a zone change from CG-A to a PD (this development only)
• o   Their tenants tend to be older that the average renter, popular with empty nesters.
• o   316 apartment units, spread over 5 buildings
• o   5 story units, 4 will have indoor parking on the first floor.
• o   576 total parking places, including the indoor parking and outside lots
• o   All buildings have no stairs, all have elevators
• o   Unit sizes:
• §  I BR (825 SqFt, $1400)
• §  1 Br w/Den
• §  2 Br (1170 SqFt, $1800)
• §  2 BR w/Den (1486 SqFt, $2100)
• o   They are aware of master plan, have studied it, will building in green space, tree cover. Have landscape plan next meeting
• o   Working on LEED certification
• o   EPA remediation issues prevent single family homes there.  Bill Davin committed to sending the full EPA report/documentation.
• o   They will meet with Seth, likely back in March to seek approval of zone change.
• o   Expressed willingness to not fully develop their planned surface parking unless it's actually needed, and have an interest in obtaining curb parking along Disney and the proposed street.

Committee/Project Items:

• ·       CPD Enforcement – Joe Groh

• ·       Invest In Neighborhoods Annual Summit 3/14/20 – Joe Groh
• o   Kickoff Dinner Friday March 13
• §  There will be no dinner this year
• o   Summit Saturday March 14, Cintas Center
• o   Theme: My Neighborhood Counts, Everybody Counts
• §  We've been only community council with a display table past several years.

• o   Table with electric - $160

• o   Motion: I motion to authorize payment of $295.00 to allow OCC to have a table for the 2020 Invest In Neighborhood Summit.

• ·       Oakley Neighborhood School – Craig Rozen
• o   Given enrollment/crowding issues, there is interest in potentially building an Oakley school
• o   Part of long-term plan
• o   OCC putting together committee to promote this action, looking for interested volunteers
• ·       Events: Reminder of Daddy Daughter Dance 2/16/20
• o   First session sold out, tickets remain for 2^nd session

Approve January 16^th Meeting Minutes

• ·       Motion to approve by Seth 2^nd__Joe___ Vote:__9-0 in favor___

Financial Report – Jason Wilcoxon

• ·       Motion to approve by Joe  2^nd__Sandy___ Vote:__9-0 in favor___

New Business:

·       Next Third Thursday Meeting is on Thursday, February 20^th – Brazee Street Studios

·       Next Tuesday OCC meeting is on Tuesday, March 3^rd

Speaker Cards

• ·       Florence Parker, OKI – Spoke of OKI’s mission and requested residents provide their input on the regional transportation survey.
• o   Your chance to help shape the region’s transportation needs.
• o   www.oki.org
• ·       Christina Patel – Judicial candidate for Hamilton County Common Pleas Drug Court
• ·       Fanon Rucker – Hamilton County Prosecutor candidate
• ·       Nicole Sanders - Judicial candidate for Hamilton County Common Pleas Drug Court

Adjourn Meeting

          Motion by Joe  2^nd__Cody___ Vote:__9-0 in favor___

Oakley Community Council 3^rd Thursday Meeting

Brazee Street Studios

1/16/20; 7PM

oakleycouncil@oakleynow.com

www.oakleynow.com

www.facebook.com/oakley45209

513.533.2039

Trustees Present: Dan Krohn, Cody Gausvik, Joe Groh, Evan Nolan, Colleen Reynolds (arrived at 7:35), Seth Shaifer, Anthony Issacs, Jason Wilcoxon, Kenny McNutt, Troy McAndrews

Trustees Not Present: Jon Bernier, Sandy Gross

Approve 1/7/20 Minutes

Motion to approve 1/7/20 Meeting Minutes by Jason Wilcoxon; seconded by Joe Groh.

7 approved; Cody Gausvik abstained. 1/7/20 Meeting Minutes approved.

Discussion: Conflicts of Interest – Evan Nolan & Colleen Reynolds

Conflict of Interest Policy - must be completed annually by all OCC board members.

Seth to revise policy and present revised document at next third Thursday meeting.

Suggestion from audience: include a sentence stating you are obligated to disclose any future conflict of interest, that may involve “beneficial consideration”.

Discussion: Pedestrian Tunnel – Dan Krohn, Joe Groh, Anthony Isaacs

Tunnel pathway and prototypes were provided. Key component of Master Plan – walkable/bikeable neighborhood. Goal is for safer and more scenic pathway to connect two areas of Oakley. Tunnel = 5 min walk vs. ~20 min walk around RR tracks – huge shortcut!

Working with DOTE and Planning to brainstorm funding ideas. Neyer has assisted with drawings and concepts.

To do’s: need projected costs, per Neyer (expected next week); determine community support; determine projected usage; meet with Northpoint and Vandercar to gain support; and gain Mayor and key stakeholders’ support.

6100 people live within 1 mile. 7200 people within 1.5 miles.  Suggestion to include bicycle boulevard into plan.

TIF: Quick Update – Colleen Reynolds

Cash on hand $600k to spend. Bonding capacity is $5mil, 17-year term, interest 6.5% and a 1.5x DCR. Board to decide how to allocate the money for projects (relatively soon)  

Question: what is the minimum amount we would have to give? Use TIF for gap in funding?

CRC center cannot use TIF funds.

Board Retreat: Complete Worksheet + Choose Date – Colleen Reynolds

Hand in or submit online to Colleen.

February 4th Meeting & Agenda – Colleen Reynolds

Chris Hildebrant Meeting Requests

Redesigned his project at the corner of Madison and Kennedy. More details coming soon.

Census: Update – Joe Groh

Use OCC’s voice in the community to share information about Census to residents.

Joe presented timeline on when we should do what (social media, newsletter, etc.)

Include additional information in March newsletter.

Rec Center Meeting – Evan, Colleen

Ignite Philanthropy – currently on fact finding mission for possible donors/businesses.

Ignite has identified 15 people/groups of key stakeholders they want to reach out to.

Motion to adjourn meeting at 9:10PM by Colleen Reynolds; seconded by Dan Krohn. Meeting Ends at 9:10PM

Oakley Community Council
Oakley Community Center

January 7^th, 2020; 7:00 PM

Minutes

Attendance:

• ·        Present - Dan, Anthony, Kenny, Seth, Joe, Colleen, Evan, Sandy, Jason, Jon, Troy 
• ·        Absent - Cody

Cincinnati Fire Department: Station 31 – N/A

District 2 Police:

• ·        Officer Berry – Small uptick for the year, mostly thefts from retails areas
• ·        Captain Jones – District 2 going to setup traffic enforcement areas, we should nominate top 2/3 for Oakley

CRC:

• ·        Jalisa – looking to hire evening janitor; Easter Egg Hunt scheduled for April 4^th, weather backup is April 11^th; registration for summer camp should be open online first week of February

Guests:

• ·       Apollo Home – Teresa Gerden
• o   Moved HQs to Oakley recently
• o   HVAC/Plumbing/Electrical/Home Repairs
• o   Paid trades apprenticeship program
• o   Give back to community (provide HVAC for needy family)
• ·       US Census Bureau – Kimberly Pierce
• o   Census forms be mailed out in March
• o   Openings for part time employees ($23.50/hr)
• o   https://2020census.gov/en/jobs.html

Development Items:

• ·       Anchor Properties: Future Development at Isabella & Paxton – Steve Hemberger & Matt Hemberger [VOTE]
• o   Followed up with adjacent owners, have letters of support
• o   Required to have 19 parking places, providing 21
• o   1 main curb cut on Paxton for in/out. 1 curb cut on Isabella for exit only from drive-thru
• o   Requested letter of support for zoning change (SF-6 to CC-A) for one parcel of the properties
• o   Motion by Seth.  Seconded by Dan
• o   Vote: 10 Yes, 0 No, 1 Abstain
• o   Motion: Move to support Anchor Properties request for a  Zone change from SF-6 to CC-A for the property at 3730 Isabella as presented at the January 7, 2020 OCC meeting.
• ·       Cardiff Row: Future Development on Cardiff – Angelo Pusateri, Daniel Kiley, Jason Laine
• o   Initial presentation for development at 3450 – 3494 Cardiff Ave.  Currently a manufacturing site, looking to build 12 single family homes, 2-3 BR, target price mid $400k
• o   Will eventually look for Zone change from ML to SF.
• o   Working with Duke to resolve potential easement issues.
• o   Will be back in the future for additional presentations.

Committee/Project Items:

• ·       Call for Committee Participation: Parking Overlay – Colleen Reynolds
• o   Looking for volunteers to be involved with parking overlay committee.
• ·       Development: Upcoming Oakley Yard Discussion – Joe Groh & Dan Krohn
• o   Recap of Oakley Yard meeting with Neyer, OCC reps (Colleen, Dan, Joe), DOTE, Economic Development
• o   More detailed designs presented, more discussions going on with city
• o   Tunnel most likely way to get to/from Oakley Yard and Oakley Station
• o   Discussions coming up on how to pay for it, including use of ourTIF funds.
• o   Discussion on how many might make use of a tunnel
• ·       Pedestrian Safety: Crosswalk Priorities – Joe Groh
• o   Oakley been selected to have a new pedestrian activated signal system, based on Vision Zero reporting map (http://cagisonline.hamilton-co.org/pedsafetysurvey/)
• o   Madison & Romana was location city identified, but it not been our top priority. City said they could do the Flaggs USA location, provided there no engineering issues, if that what the community wanted.
• o   Presented options to the board & residents to confirm which location should be our #1 priority.
• o   Evan made motion, seconded by Kenny, vote 11-0 in favor
• o   Motion: “Move the we approve the Flaggs USA location as our top priority for pedestrian activated signal upgrade.”
• ·       Events: Daddy Daughter Dance 2/16/20
• o   First session almost sold out

Approve December 3^rd Meeting Minutes

• ·       Motion to approve – Joe. Seconded – Kenny. Vote - 8 Yes, 3 abstain

Financial Report – Jason Wilcoxon

• ·        Financial report shared online and via email
• ·        ~$5000 balance
• ·        Motion to approve – Jason. Seconded – Seth. Vote – 11 Yes, 0 No

New Business:

·        Next Third Thursday Meeting is on Thursday, January 16^th – Brazee Street Studios

·        Next Tuesday OCC meeting is on Tuesday, February 4^th

Speaker Cards

• ·       Fred Yeager – Wasson Way Phase 3 (Edwards to Marburg) construction starts this summer

Adjourn Meeting

• ·       Motion – Joe.  Seconded – Jon.  Vote – 11 Yes, 0 No