Meeting Minutes

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  • 12/05/2018 9:40 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    11/15/18; 7PM

    oakleycouncil@oakleynow.com

    www.oakleynow.com

    www.facebook.com/oakley45209

    513.533.2039

    Trustees Present: Dan Krohn, Cody Gausvik, Jes Overley, Colleen Reynolds, Kenny McNutt, Jason Wilcoxon, Joe Groh, Dave Schaff

    Trustees Not Present: Evan Nolan, Sean Fausto, Stacy Lehman, Jon Bernier

    MEETING MINUTES

    NSP & NBD for 2019

    Craig Rozen & Dave Schaff will tackle meetings together for 2019. Will work on creating a binder full of material so anyone can attend in the future.

    Meeting rooms for 2019 OCC Third Thursday meetings

    Jes Overley to book same room for 2019 with Crossroads.

    11/6/18 Meeting Minutes

    Dave Schaff motioned to approve 11/6/18 minutes; seconded by Joe Groh. Five approve; Kenny McNutt and Cody Gausvik abstained. 11/6/18 Meeting Minutes approved.

    Community Engagement SOP

    Tabled.

    2019 Oakley After Hours

    Jon Bernier to lead event efforts for 2019; Dave Schaff will lead fundraising portion.

    Events SOP to be approved at 12/4/18 meeting. Dave and Jon will propose event ideas with tentative schedule of dates at the 12/4/18 meeting for approval. Dave and Jon will work on creating a budget to be approved at a January meeting.

    Membership Initiatives and Campaign   

    Dan Krohn presented a 3-pronged approach to increase the number of OCC members through social media, emails and mailers. A price breakdown for all initiatives was provided. Board is in favor of this initiative for 2019 and will iron out the details over the next few months.

    Joe Groh has offered to mail out OCC welcome letters to all new homeowners in Oakley within 30-60 days of closing to gain more OCC members.

    2019 OCC Retreat

    Cody Gausvik proposed we use retreat to create 4/5 goals for2019 and an overall vision for the OCC. Once the goals are established, this can be displayed on the OCCmembership campaign documents.

    Misc.

    Dave Schaff proposed that we have a rotating greeter at the beginning of the OCC meetings. Jes Overley encouraged other board members to arrive early to help setup the meeting so we can start on time.

    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Jes Overley. Meeting Ends at 9:00PM


  • 11/16/2018 8:15 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    10/18/18; 7PM

    oakleycouncil@oakleynow.com

    www.oakleynow.com

    www.facebook.com/oakley45209

    513.533.2039

    Trustees Present: Sean Fausto, Dan Krohn, Cody Gausvik, Jes Overley, Colleen Reynolds, Kenny McNutt, Jason Wilcoxon, Stacy Lehman, Jon Bernier, Joe Groh

    Trustees Not Present: Dave Schaff, Evan Nolan

    MEETING MINUTES

    Craig Rozen

    Talks of possible new public school in Oakley. Boundaries are being re-aligned by the end of 2019. Craig suggested that the OCC reach out to CPS regarding how we can support this initiative. Jason Wilcoxon suggested we work with principal at Hyde Park School or Board of Education. Craig will forward additional information on to Jason Wilcoxon.

    9/20/18 & 10/2/18 Meeting Minutes

    Cody Gausvik motions to approve 9/20 and 10/2 meeting minutes; seconded by Jes Overley. 6 approved. John Bernier & Stacy Lehman abstained from 10/2 minutes; Kenny McNutt abstained from 9/20 and 10/2 minutes.

    September Financials

    Sean Fausto motions to approve September Financials; seconded by Jason Wilcoxon. Unanimous approval.

    Jason Wilcoxon is requesting help with NSP meetings. 530-930PM once a month on the last Tuesday of the month. Craig Rozen said he may be able to help until the end of the year.

    Special Events SOP – Stacy Lehman & John Bernier

    John Bernier to create sample events calendar for 2019. John Bernier and Jason Wilcoxon will work together to figure out next steps with OCC-owned tablets. Rob Wetterstroem has offered to lead New Year’s Eve event this year – Stacy has already completed a significant amount of work for this event.

    Jason Wilcoxon and Kenny McNutt will get bids for holiday lights on the esplanade; Colleen Reynolds will ask Park Board who they use – Cody will follow-up next week to request progress.

    Colleen Reynolds motions to approve Special Events SOP, pending final edits discussed tonight. Dan Krohn seconded. Unanimous approval.

    Mashed Roots Parking Variance

    Need 10 spot parking variance; presented restaurant plan at 10/2 meeting.

    Cody Gausvik motions to provide a letter of support to Mashed Roots for a 10-space parking variance; seconded by Joe Groh. 8 approvals; John Bernier and Colleen Reynolds opposed. Motion passes.

    Planet Fitness set to open on 11/16

    Planet Fitness donated approximately $3500 in sponsorships to the OCC this past year. PF donated $2,500 for a platinum sponsorship for the OSS/NYE, and also around $1,000 (but not exactly) to the Cincinnati Neighborhood Games qualifier. Many OCC Board members plan on attending the ribbon cutting ceremony. Dan Krohn to reach out and request PF to remove their signs on the pedestrian bridge.

    Masonic Lodge Development near Madison Park Avenue

    Developer unknown at this time and has sent letters to nearby residents asking for their interest in selling their home. Jes Overley and Dan Krohn have been in contact with the City and will keep everyone updated as things progress. Jes Overley to issue statement on behalf of OCC to let everyone in the neighborhood know what’s going on and the information we know at this time.

     

    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Stacy Lehman. Meeting Ends at 9:00PM


  • 11/15/2018 7:22 PM | Joe Groh

    November 6th, 2018; 7:00 PM

    oakleycouncil@oakleynow.com 

    www.Facebook.com/Oakley45209

      513-533-2039

    Meeting Minutes

    Call to order - Pledge of Allegiance

    Time: 7:00pm

    Welcome

    ·         Sign in sheet; Speaker Cards

    ·         Trustee Introductions

    • Attending:
    • Jes ____X__
    • Evan _____
    • Dan __X____
    • Sean __X___
    • Joe___X___
    • Cody_____
    • Stacey_____
    • Kenny_____
    • Dave__X_____
    • Colleen___X__
    • Jason___X___
    • Jon ___X___

    ·         City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App

    Cincinnati Fire Department – Station 31

    No Report

    District 2 Police report

    Officer Butler.  Overall, crimes are down from last month and vs. last year. Only exception was increase in theft from autos from last month.

    CRC

    Jalisa reported that Trunk or Treat, despite rainy weather, still attracted more than 100 kids. They will be hosting Breakfast with Santa on 12/8, more details to be provided so can be in next newsletter.

    Committees

    ·      Oakley Master Plan (OMP) Steering Committee

    Jes provided recap of the Open House, waiting on Jered (City Planning) to share the feedback provided, future meetings TBD.

    • o   New Year’s Eve Event – Rob Wetterstroem

    Rob is the lead for this year’s event. Will be a kid friendly event, on the Esplanade, 7-9pm, Rozzi Fireworks at 8pm. Hot chocolate, games. Looking for volunteers, contact Rob at: rwetterstroem@yahoo.com

    • o   Hyde Park School Liason – Jason Wilcoxon

    Jason spoke about CPS Vision 2020 program to improve the quality of the schools throughout the district, noted that Hyde Park already meets/exceeds all the 2020 goals. There is a survey that all residents are asked to complete, can be found here:

    https://goo.gl/forms/WZdE2y9KoR4VKe0e2

    Jason introduced Jerron Gray, new Withrow University High School Principal, and Dave Blockson (alumni president). They provided updates on what is going on at the school, which is celebrating 100th anniversary this year.

    ·      Business – Kenny McNutt Jon Bernier

    Jon recapped the Business Happy Hour hosted by Madtree on 10/29. They are looking to host quarterly Happy Hour events, and Oakley Pub & Grill host the next one in January, details forthcoming.

    Kenny also looking to have informal coffee meetings, hopefully on a monthly basis – first one tentatively scheduled for 12/4, 7:30-8:30am, at RedTree. More details to come.

    ·      City Hall Liaison – Evan Nolan, Colleen Reynolds, Sean Fausto & Dan Krohn

    No updates.

    • o   Election Committee – Sean Fausto, Evan Nolan, Colleen Reynolds - December OCC Trustee Elections

    Sean reminded everyone that elections will be held at the 12/4 meeting, the deadline to be on the ballot and have bio published was 11/6, but people who meet the eligibility requirements could put their name in up until the 12/4 meeting – they just wouldn’t be on printed ballot.

    There are 4 positions up for election, 3 members are looking to run again (Kenny, Jason, Dan) and one (Jes) will not run again.  Sandy Gross, owner of Blue Manatee/Sleepy Bee/Brazee Art, has stepped up as a candidate.

    -       2019 OCC Schedule of Events Proposal – Jon Bernier

    Jon volunteered to take the lead for the events, is looking to have a schedule out by end of year to help with planning/logistics/sponsors. He has received some initial input and came up with 5 events (in the picture).

    We committed to post this on the website so residents can review and provide feedback.

    -       Paige Scheidler – Resident – Masonic Temple Redevelopment

    Paige presented update of residents’ efforts to organize and gather information about the potential development of the Masonic Temple property. There were @ 10 other residents at the meeting. They have identified contacts for each of the 4 streets involved and started a petition at change.org - https://www.change.org/p/oakley-community-council-and-prevent-rezoning-of-the-masonic-temple-lodge-property-at-ridge-and-madison-in-oakley

    Thanked OCC members for advice & input so far and is looking to keep communications open.

    Dave shared communication from Matt Shad (city Zoning Administrator):

    There have been some inquiries for commercial redevelopment on the corner property to which Zoning Administration has relayed the limitations of the existing zoning and the many practical difficulties find both a site plan, traffic circulation, and practical development proposal that would/could be reasonable with the abutting properties.  To date, nothing more has materialized than what ifs.”

    Was reported that City planning staff confirmed that they have not been contacted at this point.

    -       Oakley Flag - Lacey Haslam

    Lacey provided an update on the development of the Oakley flag, part of a larger effort to design flags for each of the city’s 52 neighborhoods. She presented 3 options.  Resident’s provided some input: not excited about how close colors are to FC Cincy, need to include oak trees.

    Anyone wishing to review the current designs and provide feedback should visit https://www.cincyflags.com/

    We committed to adding post about this to the website.

    -       School of Rock – Scott Higgins Josh Ullrich

    Josh, owner of the local School of Rock franchise, presented 2 videos showing intro and performance classes and talked about their philosophy.  They’ve just opened a new location at 6710 Madison, have joined OakleyNow as business member, and encouraged residents to check out their programs.

    https://locations.schoolofrock.com/cincinnati

    -       Oakley Connection Update – Christopher Hildebrant, Morelia Group

    Chris asked to present updates on the initial annex development (Oakley Connection) and plans for the second component (Encore of Oakley) for the remaining annex property. The updated presentation will be added to website.

    Highlights:

    • o   Oakley Connection includes Day Care Center (which is now being built closer to Madison), Tide Dry Cleaners (which concierge drive up service), Holtman’s Doughnuts, Tropical Smoothie Café, McAlister’s Deli, GE Credit Union, full service Starbucks (with drive-thru). They are aiming for April 2019 openings.
    • o   Encore of Oakley is the development of the second part of the annex property. It will be built along Vandercar and currently include a day spa, Condado Tacos, a chipotle variant (??) and a chicken salad restaurant (??).
    • o   To address some of the traffic concerns, they will be adding a left turn signal from Madison into Vandercar and will replace the existing concrete median on Madison (in front of Madtree) with center turn lane.
    • o   They have had discussions with Crossroads for use of 50 parking spots against the Vandecar side, and with Madtree of use of spots around the day care center for evenings and weekends (when center would be closed).
    • o   They received abatement for the Day Care Center, were approved for PACE loan for remainder of Oakley Connection development. PACE is a state loan program, administered by the city locally, that encourages developers to build more energy efficient buildings. Loans are repaid as part of property taxes (in addition to their property tax).
    • o   They will be applying for PACE loan for the Encore of Oakley project, which according to Bob Bertsch (City Department of Community & Economic Development) the city is now requesting something from the OCC showing support for the project. 

    Chris had originally not thought he would need anything from the board at this meeting, and that is what he had communicated to Jes.  Bob corrected him that, yes, a letter of support was required, and that without it, the PACE application could still go forward to city council for vote but not guarantee without community backing. Jes recommended a letter od No Objection in lieu of a letter of support, since we were not prepared to discuss that option.  Colleen motioned that letter of No Objection be written (based on what was presented) to allow them to proceed with their PACE application. Joe seconded.  All voted in favor.  Colleen will draft the letter.

    -       Hubbard Radio Cincinnati – Mike Fredrick – Proposed construction with Jordan Widner and Jim Bryant

    Bob Bertsch, City Department of Community & Economic Development, introduced the Hubbard team, stated they were the type of client they were looking for to occupy the vacant land on Kennedy (across from CinFed). They would get an abatement on the property, but pay full payroll taxes.

    Hubbard owns 4 FM radio stations, 2060 Digital Marketing division, and cincysaver.com.  They currently rent in a couple locations, looking to establish ownership and looking to build new headquarters in Oakley.  Full presentation to be added to the website. They are looking to continue being active in the community and addressed questions about the size of tower.

    They were seeking a letter of support for their plans.  Jon motioned that we approve this, Colleen seconded.  All voted in approval.  Colleen will write the letter and provide for review.

    There was some concern about the abatements from audience member, but Bob mentioned they part of the process and is trade-off to maintain businesses in the city.

    Approve October 18th Meeting Minutes

    Motion: Jason

    Seconded: Sean

    Approved by all

    November Financial Report

    Motion to approve: Sean

    Seconded: Dan

    Approved by all

    New Business:

    ·         Third Thursday meeting on November 15th, 7PM at Crossroads.

    ·         Next Tuesday OCC meeting is on Tuesday, December 4th, elections at this meeting.

    Speaker Cards

    None

    Adjourn Meeting

    Motion: Colleen at 9:01pm

    Seconded: Dan

    Approved by all


  • 10/21/2018 3:21 PM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, October 2, 2018 – 7 PM

    Oakley Recreation Center

    oakleycouncil@oakleynow.com 

    www.Facebook.com/Oakley45209

     

     

    Trustees Present: Jes Overley, Cody Gausvik, Dan Krohn, Sean Fausto, Jason Wilcoxon, Joe Groh

     

    Trustees Not Present: Evan Nolan, Kenny McNutt, Dave Schaff, Stacy Lehman, Jon Bernier, Colleen Reynolds

    MEETING MINUTES

    GENERAL:

    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App

     

    Cincinnati Fire Department – Station 31 

    Not present.

     

    Cincinnati Police Department Report – District 2: Officer Kevin Butler and District 2 Captain Aaron Jones – Phone 513-979-4480

    Good news: Crime is down in Oakley overall.

     

    CRC Report

    Jalisa informed us the hallways and main room were repainted; doors to be repainted soon. Floors were cleaned and bathrooms will be deep cleaned as well.

    “Trunk or Treat” – 10/27 at the Oakley Recreation Center from 5:30-7:30PM. Looking for vendors, families and businesses to reserve spots in the event to hand out candy to over 250 families.

     

    COMMITTEES

    Oakley Master Plan (OMP) Steering Committee

    Next public working session is 10/16, 7-9PM at 20th Century Theatre.

    Everyone is encouraged to attend and provide feedback during this process.    

     

    Business – Kenny McNutt

    Next business happy hour: 10/29 5-8PM at MadTree’s Oakley Room

     

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    Nothing to report.

     

    Election Committee for December (12/4) – Sean Fausto, Evan Nolan, Colleen Reynolds

    4 three-year term spots available; 3 incumbents running for reelection.

    Absentee ballot needs to be requested 7 days prior to the election; email Sean Fausto for absentee ballot. Please return absentee ballots two days prior the election.  

     

     

     

    Stormwater Management Utility of GCWW – Eric Saylor

    Work to collect and control stormwater in order to prevent floods. $12 million worth of work needed over the next 5 years. No rate increase in 5 years, however, in June 2018, City Council passed a 4-year rate increase; 65% of residents will see their bills increase from $3.54/month to $7.34/month over the course of the next 4 years.

     

    Mashed Roots Latin Kitchen – Guillermo Vidal – Plans and Concept

    3361 Madison Road - previous A Forkable Feast location. Planning for spring 2019 opening. 24 shared spots in the back of the building and 6 metered spots out front for all tenants. Short 10 parking spots since they will be ‘changing the use’ of the property. Zoning hearing scheduled for 10/31, but may be postponed since they haven’t heard from the Zoning Department recently. Asking for a letter of support for parking variance.

    OCC did not have a quorum, so OCC plans to vote on this item on 10/18.

     

    Judge Marilyn Zayas – Hamilton County Court of Appeals

     

    Approve 9/20/18 Meeting Minutes

    OCC did not have a quorum, so OCC plans to vote on this item on 10/18.

     

    OCC Additional Landscaping Approval

    Jason Wilcoxon still trying to connect with landscaper.

     

    September OCC financial report – Jason Wilcoxon

    Current surplus for 2018; OCC did not have a quorum, so OCC plans to vote on this item on 10/18.

     

    Craig Rozen

    Has political yard signs for anyone who would like one.

     

    Motion to adjourn meeting by Cody Gausvik; seconded by Dan Krohn. Meeting ends at 8:19PM.

     

    New Business:

    • ·        Next Third Thursday Meeting 10/18/18, Crossroads 7PM
    • ·        Next Tuesday OCC Meeting 11/6/18, Oakley Recreation Center 7PM
    • ·        December Trustee Elections: to be eligible, you must be an OCC member for 60 prior to the election and have attended at least 3 organizational meetings in the current calendar year.

     

     

     

     

     

  • 10/21/2018 3:19 PM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    9/20/18; 7PM

    oakleycouncil@oakleynow.com

    www.oakleynow.com

    www.facebook.com/oakley45209

    513.533.2039

     

    Trustees Present: Sean Fausto, Evan Nolan, Dan Krohn, Cody Gausvik, Jes Overley, Stacy Lehman, Jason Wilcoxon, Jon Bernier, Joe Groh

     

    Trustees Not Present: Dave Schaff, Colleen Reynolds, Kenny McNutt

     

    MEETING MINUTES

    Welcomed Joe Groh to the OCC Board of Trustees

     

    Approve 9-4-18 OCC Meeting Minutes:

    Motion to approve 9-4-18 OCC Meeting Minutes by Sean Fausto; seconded by John Bernier. 6 approved; Cody Gausvik and Joe Groh abstained. 9-4-18 OCC Meeting Minutes approved.

     

    Treasurer’s Role SOP

    Jason Wilcoxon presented SOP; will revise based on discussion.  

     

    Oakley Master Plan

    10/16/18 next public meeting at 20th Century - 7PM.

     

    Community Budget Requests

    Proposal/requests submitted by OMP Committees; requests due by the end of the month.

    OCC requests: (1) New Oakley recreation center; (2) Madison Road dog park enhancements (while partnering with Boulevard Apartments in Oakley Station); (3) street scape/traffic calming measures on Madison Road near and around neighborhood business district.

    Motion by Jason Wilcoxon to submit the above list of OCC Requests in order of priority; seconded by Joe Groh. Unanimous approval. Jes Overley will coordinate with Colleen Reynolds to send letter to City outlining requests.

     

    December OCC Election (12/4/18)

    To be eligible to serve as an OCC Board of Trustee, a person must have been an OCC member for at least sixty (60) days prior to the election of OCC Board of Trustees (membership deadline 10/5/18) and must have attended at least three (3) organizational meetings within the current calendar year.

     

    Goodwill Expansion

    Commercial real estate agent reached out to OCC Trustee informing OCC of Goodwill’s interested in purchasing the former David Millet space to expand their business. We have no other information at this time, but will continue to monitor the situation.

     

    Motion to adjourn meeting at 9:00PM by Evan Nolan; seconded by Cody Gausvik. Meeting Ends at 9:00PM

     

     

  • 09/21/2018 8:21 AM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, September 4, 2018 – 7 PM Oakley Recreation Center  oakleycouncil@oakleynow.com www.Facebook.com/Oakley45209

    Trustees Present: Jes Overley, Evan Nolan, Jon Bernier, Kenny McNutt, Dave Schaff, Dan Krohn, Stacy Lehman, Sean Fausto, Jason Wilcoxon

    Trustees Not Present: Cody Gausvik, Colleen Renolds  MEETING MINUTES

    GENERAL:

    ·                   City Hotline – 591-6000

    ·                   Cincinnati District 2 Police Non-Emergency – 949-4400

    ·                   Fix it Cincy! Mobile App

    Cincinnati Fire Department – Station 31

    ·        See attached form, concerning smart 911 system

    ·        300 runs, nothing specific causing uptick

    ·        10/13/18, Firehouse Open House from 1-5 pm

    Cincinnati Police Department Report – District 2: Shawn Tarvin CPD & District 2 Capt. Aaron Jones – Phone 513-979-4480

    ·        Rash of Breaking and entering at 3100/3200 block of Madison road, at small businesses

    ·        Spike in theft from autos

    ·        Encourage to use fix it cincy app to report things like abandoned cars

    CRC Report

    ·        Trunk or Treat event on Oct 27th

    ·        Working on new classes for seniors

    ·        Increasing Toddler/Preschool classes during the day

    COMMITTEES

    Oakley Master Plan (OMP) Steering Committee

    Next public working session for the Oakley master plan is on Oct 16th at 7 pm, probably at community center. Will be first chance to see rough draft of OMP.

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    Some public questions about ownership of Masonic Lodge at Ridge/Madison – will it be developed commercially or for private residents?

    Election Committee for December – Sean Fausto, Evan Nolan, Colleen Reynolds

    ·        Jes, Kenny, Jason and Dan’s seat are up for re-election at December meeting

    ·        Requirements to run:

    o    Member for 60 days prior to election (so join by next monthly meeting)


    o    Attend 3 organizational meetings.

    ·        Must be a member to vote

    ·        Nominees can email Sean, Evan and Colleen

    New OCC Trustee Announcement – Joe Groh is elected by trustee vote conducted over email after August 3rd-Thursday meeting

    Neighborhood Flag Project – Cincy Flags – Lacey Haslam

    ·        Flag project is seeking input for flag for each community. There are workshops coming up, with designs hopefully in November.

    Oakley Food Pantry – Pastor Judy Jackson

    ·        See attached forms

    ·        Sources for pantry are drying up – holding a food drive on 22 Sept, from 10-2. Donations can be dropped off at 4100 Taylor Ave.

    Oakley 5k – Madtree and Fleet Feet – Frank DeJulius – asking for letter of support from OCC

    ·        See attached form. Seeking Letter of support from OCC

    ·        Motion: Move to support vision of Fleet Feet and MadTree 5k on Oct 5, 2019. (Sean Fausto)

    ·        Second: Jason

    ·        Vote 8-0-1, with Kenny McNutt abstaining

    Hamilton County Children’s Services Levy – Laura Kay Clifton

    ·        Encouraging people to vote to support new levy for HCCS

    Issues Facing the Judicial System – Judge Dennis Deters

    ·        Appellate judge concerned over the impacts of Issue 1, and the issues of crowding at the justice center.

    Judicial Candidate – Ginger Bock

    ·        Candidate for 1st district court of appeals

    Approve 8/16/18 Meeting Minutes

    ·        Motion: Evan

    ·        Second: Sean

    ·        Vote 6-0-3, with John, Stacey and Dan abstaining

    June, July and August OCC financial report – Jason Wilcoxon

    ·        See attached form for all 3 months

    ·        Motion to approve: Evan

    ·        Second: Dan

    ·        Vote: Unanimous

    New Business:

    ·        Next Third Thursday Meeting 9/20/18, Crossroads 7PM

    o    Plan to look at special events SOP

    ·        Next Tuesday OCC Meeting 10/2/18, Oakley Recreation Center 7PM


                                                                    SEPTEMBER CFO Report

    Smart 911


    c

    CINCINNATl

    FIRE & EMS


    The Cincinnati Fire Department is encouraging the public to sign up for Smart 911, an emergency communications tool that provides 9-1-1 call takers and first responders with additional critical information about participating residents.

    This technology helps reduce response times and provide first responders with vital information that can help improve incident outcomes.

    Information such as medical conditions to blood type to primary language can be place in user's Safety Profile as well as a Facility Profile about their current location.

    Citizens can sign up for Smart 911 by going to www.Smart911. com. Remember no one plans to call 9-1-1 but now you can plan ahead.

    Cincinnati Fire Department  Open House Day

    On Saturday, October 13, 2018 from 1:00 PM to 5:00 PM, the Cincinnati Fire Department will open its 26 fire stations to the public. The Cincinnati Fire Department's "Open House Day" will be a great time for children and adults to learn fire safety and about the Cincinnati Fire Department in general. To attend children must be accompanied by an adult.

    Refreshments will be served.

    Please join the Cincinnati Fire Department when we open our doors on Saturday, October 13, 2018 from 1:00 PM to 5:00 PM.

    Hoarding Problems - 352-2331 Smoke Detectors - 352-2331 Home Inspections - 352-2331

    Carbon Monoxide Detectors - 357-7582 Car Seat Installation - 357-7582

    1





  • 09/17/2018 9:51 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    8/16/18; 7PM

    oakleycouncil@oakleynow.com

    www.oakleynow.com

    www.facebook.com/oakley45209

    513.533.2039

    Trustees Present: Sean Fausto, Evan Nolan, Dan Krohn, Cody Gausvik, Jes Overley, Colleen Reynolds, Kenny McNutt, Jason Wilcoxon

    Trustees Not Present: Jon Bernier, Dave Schaff, Stacy Lehman

    MEETING MINUTES

    OCC Trustee Candidates

    Seth Shaifer – provided statement of candidacy to audience.

    Joe Groh – provided statement of candidacy to audience.

    OCC Trustees will respond via email to Jes Overley and Cody Gausvik with their vote.

    Zoning SOP – Colleen Reynolds, Evan Nolan, Sean Shaifer and Dan Krohn

    Colleen reviewed SOP; OCC Trustees and audience provided feedback for revisions.

    Special Events SOP will be presented 9/20/18.  

    September OCC Trustee Team Building Event

    Jes to send out available dates.  

    Landscaping Initiatives – Cody Gausvik

    Cody worked with City contacts regarding landscape responsibilities. Tree beds are property/business owner’s responsibility, NOT the City’s. Cody suggested using a portion of the second round of NBD funds to clean up tree beds and landscaping along Madison for this year and launch beautification campaign next year (spring 2019) to help business owners maintain our neighborhood business district. Jason Wilcoxon to get bid for landscape cleanup of all tree wells on Madison before winter. If you notice any missing trees in Oakley, email Cody and he will add it to his list for the Urban Forestry.

    Approve 8-7-18 OCC Meeting Minutes:

    Motion to approve 8-7-18 OCC Meeting Minutes by Evan Nolan; seconded by Colleen Reynolds. 6 approved; Sean Fausto and Jason Wilcoxon abstained. 8-7-18 OCC Meeting Minutes approved.

    Upon further review of the OCC bylaws, the OCC Trustees considered the meeting that followed the 6-5-18 general meeting as an executive session. OCC Trustees will be revising the bylaws to avoid confusion in the future.  

     

    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Colleen Reynolds. Meeting Ends at 9:00PM


  • 08/17/2018 11:49 AM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, August 7, 2018 – 7 PM

    Oakley Recreation Center

    oakleycouncil@oakleynow.com 

    www.Facebook.com/Oakley45209

    Trustees Present: Jes Overley, Colleen Reynolds, Cody Gausvik, Evan Nolan, Jon Bernier, Kenny McNutt, Dave Schaff, Dan Krohn, Stacy Lehman

    Trustees Not Present: Sean Fausto, Jason Wilcoxon

    MEETING MINUTES

    GENERAL:

    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App

     

    Cincinnati Fire Department – Station 31 

    Not present

    Cincinnati Police Department Report – District 2: Shawn Tarvin CPD & District 2 Capt. Aaron Jones – Phone 513-979-4480

    Not present

    CRC Report

    If you have ideas for CRC center, submit your ideas to Jalisa Elkins (Community Center Director) at CRC – preschool programs, teaching programs, etc. available at CRC venue. 8/28/18 meet to design flag for Oakley, Madisonville and Pleasant Ridge. Oakley Gators Swim Team finished season last week – finished 2nd in the city!

    COMMITTEES

    Oakley Master Plan (OMP) Steering Committee

    Pedestrian Safety Improvement initiative: pedestrian-triggered rapid flashing beacon will be installed at the crosswalk on Madison Road near Essencha Tea House (3212 Madison Road)

    Next public working session for the Oakley master plan in on 9/18 7-9PM.

    Business – Kenny McNutt

    Kenny to schedule happy hour soon; Kenny shared membership statistics based on various milestones, including: website launch, Daddy Daughter Dance, and Oakley Community Council Connection Newsletter.  

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    Former 5/3 site development on Madison Road approved – 19 town homes.

    Allston Street cocktail bar parking variance approved.

    Colleen & Evan working on Zoning SOP.

    Bryan Finn (resident of Drakewood) – undergoing kitchen remodel – needs approval for 2.83ft extension; all abutting neighbors have signed off approving of extension. 

    Jon Bernier motions to send a letter of support to the City of Cincinnati’s Zoning Administration Department for 2.83ft expansion on 3847 Drakewood for kitchen remodel, contingent upon all abutting property owners’ approval; Colleen Reynolds seconds. Unanimous approval; motion passes.  

    OCC Board of Trustees Action Regarding Personnel

    Jes Overly issued a statement regarding the outcomes following the special session that took place on 6/5/18. Following the 6/5/18 special session, Dave Schaff was censured and Chris Mucha was removed from the OCC Board of Trustees.

    Dave Schaff addressed audience regarding censure action.

    Chris Mucha addressed audience regarding the OCC Board of Trustee’s decision to remove him from the Board, in accordance with the OCC bylaws.

    OCC Announcement of Open Board Trustee Position

    New OCC Trustee bios are due 8/16/18. Email them to jes.overley@oakleynow.com

    Oakley Summer Series – Last event 8/31 – Stacy Lehman

    8/31 movie night planned with 80’s theme. Always seeking volunteers for set up and tear down of events. Email stacy.lehman@oakleynow.com if you are willing and able to volunteer on 8/31!

    Cincinnati Neighborhood Games – Dan Krohn & Rob Wetterstroem

    Oakley won 13 medals total: 6 gold; 4 silver; 3 bronze. Dan announced each of those who received medals. Special thanks to Craig Rosen, Jes Overly, Sean Fausto and Karen Floyd for bringing their kids and friends to games to participate.

    Oakley Community Council Connection Electronic Newsletter – Dan Krohn

    First OCC Connection Newsletter issued 8/1; this will be published monthly. Next edition will be sent out on 8/30. The OCC Connection Newsletter creates additional OCC membership benefit, additional communication benefit, expands on more issues and conversation, reminds everyone of upcoming meetings and events, etc.  

    Greater Cincinnati Energy Alliance – Laksh Khurana – OHIO PACE Program

    “Efficient Financing for Building Efficiency” PACE financing offers commercial property owners the opportunity to leverage property assessment financing to pay for energy efficiency and renewable energy projects. It is designed to assist commercial property owners with access to affordable, extended-term financing for energy-related projects for their buildings.

    Approve 6/5/18 Meeting Minutes

    Motion to approve 6/5/18 meeting minutes with the amendment to clarify the OCC moved to special meeting on 6/5/18 by Evan Nolan; seconded by Dan Krohn. 7 approved; Dave and Stacy abstained. 6/5/18 minutes approved.

    OCC Additional Landscaping Approval

    OCC approved of $2500 expense for landscaping from NBD fund in June; need approval for additional $1750 to clean and weed tree beds along Madison.

    Cody Gausvik motioned to approve $1750 for additional landscape work; Evan Nolan seconded.

    OCC hasn’t received second round of NBD money from City; no support to pay for additional landscaping work. Cody plans to do research to see if City will clean and weed beds; Colleen Reynolds to send Cody contact information for someone at the City who can assist.

    Cody Gausvik motions to table motion regarding additional landscape work until after OCC has a chance to research and speak with some contacts at the City.

    June and July OCC financial approval is tabled until the next meeting since Jason Wilcoxon was absent during the meeting.

    Craig Rozen – suggestion to move speaker cards to the beginning of the meeting; encourages everyone to offer help to homeless people in our city before calling the police.

    New Business:

    • ·        Next Third Thursday Meeting 8/16/18, Crossroads 7PM
    • ·        Next Tuesday OCC Meeting 9/4/18, Oakley Recreation Center 7PM
    • ·        Bios for open OCC Trustee position due to OCC prior to 8/16/18; new Trustee to be announced at 9/4/18 meeting.

    Kenny McNutt motions to adjourn meeting; seconded by Stacy Lehman. Meeting ends at 9:00PM


  • 08/09/2018 8:51 AM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, June 5, 2018 – 7 PM

    Oakley Recreation Center

    oakleycouncil@oakleynow.com 

    www.Facebook.com/Oakley45209

    Trustees Present: Jes Overley, Colleen Reynolds, Cody Gausvik, Evan Nolan, Sean Fausto, Jon Bernier, Jason Wilcoxon, Kenny McNutt, Dave Schaff, Dan Krohn

    Trustees Not Present: Chris Mucha, Stacy Lehman

    MEETING MINUTES

    GENERAL:

    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App

     

    Cincinnati Fire Department – Station 31 

    16 fires and 169 EMS runs for May; keep grills outside while using extra caution.

    Cincinnati Police Department Report – District 2: Shawn Tarvin CPD & District 2 Capt. Aaron Jones – Phone 513-979-4480

    Lower auto thefts for May; people are targeting retail and gym parking lots when cars are left unattended. Cincinnati Police to meet about increased shootings in the City of Cincinnati. If you see something questionable, always call District 2 police immediately.

    Jalisa - New (full-time) Oakley CRC Coordinator

    Steve Briggs – Department of City Planning

    Smoothie King Drive thru approved for Oakley Station. Steve suggested we send OCC agenda to City Planning Department for assistance going forward when we oppose a development.

    Follow up with City Planning about Heritage Apartment complex and their responsibilities for nearby landscape (Evan Nolan). Heritage was a planned development and Craig Rozen will look for emails that stated such. Gary Heflin from Courtesy Automotive offering to maintain landscape island in front of former Maribelle’s; Gary to bring landscape proposal to next meeting.

    Oakley sign on Paxton was removed and never replaced.

    COMMITTEES

    Oakley Master Plan (OMP) Steering Committee

    Each working group has put together their goals, actions and strategies.

    6/26/18 - 6:30PM next working group meeting.

    Business – Kenny McNutt

    Nothing to report.

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    Drafting SOPs; public hearings for City budget review start next week.

    OCC to create list of items OCC supports for the upcoming budget review meetings. (Oakley Rec Center is a priority for OCC – Colleen to send around draft of what OCC will push at budget meetings)

    Motion by Dave Schaff for Oakley Community Council to reaffirm our support to fund a new Oakley Recreation Center that serves Hyde Park, Mount Lookout and Oakley, furthermore, that the existing funding that has been earmarked be protected. Seconded by Evan Nolan. 9 approvals; motion passes; Colleen Reynolds abstained.

    Motion by Dave Schaff for Oakley Community Council to support prioritizing funding for NSP, NBD and NBDIP. Seconded by Evan Nolan. 9 approvals; motion passes; Colleen Reynolds abstains.

    Dave Schaff to draft letter.

    Go Local (Crossroads)

    Last month, Crossroads weeded/installed new flower beds and cleaned up multiple areas throughout our neighborhood. Special thanks to all volunteers!

    Oakley Summer Series – Stacy Lehman

    Finalizing sponsors; first event is June 29 on the esplanade. OCC will host a family carnival night with a musician and carnival games. Cincinnati Circus will also be there along with the option to purchase MadTree beer. Volunteers are still needed – Stacy Lehman to send board volunteer needs. 

    Cincinnati Neighborhood Games – Dan Krohn & Rob Wetterstroem

    If you live, work or worship in Oakley, you can participate!

    6/16 10-2pm @ Oakley Recreation Center for family-friendly qualifier. There are individual and team games. Registration is at 9:45am.

    6/19 @ Madtree 7pm (Trivia & Stein-holding)

    6/23 Cincinnati Chess Association hosting ‘Chess Tournament’

    Oakley Community Council Electronic Newsletter – Dan Krohn

    Dan Krohn proposes launching an electronic monthly newsletter as an additional membership benefit to OCC members. Included in the newsletter: upcoming event dates; dates for upcoming OCC meetings. Dan Krohn volunteers to help keep us on time and assist with writing newsletter. 8/1/18 is the planned launch date. Deadline for articles? (send to board 48 hours in advance before posting)

     Dan Krohn motions to implement monthly newsletter for all OCC members starting 8/1/18; seconded by Cody Gausvik. Unanimous approval; motion passes.

    Terry Nester – Candidate for Judge, Common Pleas Court

    Approve 5/17/18 3rd Thursday Meeting Minutes

    Motion to approve 5/17/18 meeting minutes by Evan Nolan. Seconded by Colleen Reynolds. 6 approved; Kenny McNutt, Jon Bernier, Jason Wilcoxon and Dan Krohn abstained; minutes approved.

    May 2018 Financial Report

    Motion by Evan Nolan to approve May 2018 financials; seconded by Sean Fausto. Unanimous approval; May 2018 financials approved.

    Motion by Evan Nolan to combine OCC and OAH funds. Seconded by Colleen Reynolds. Unanimous approval; motion passes.

    Motion by Evan Nolan to budget $2600 from NBD funds for landscaping improvements in Oakley and authorizes Jason Wilcoxon and Jes Overly to negotiate landscape contract on behalf of the OCC. Seconded by Sean Fausto. Unanimous approval; motion passes.

    Swim Team – Craig Rozen

    Oakley pool open from 1-6pm. Swim team starts next week; Craig to send swim team applications to OCC so we can post on social media.

    Gini Browsh – “Rails to Trails”

    Ribbon cutting for the first section of the Wasson Way bike path – 7/28/18, 9:30-11:30.

    New Business:

    • ·        No third Thursday meeting in June
    • ·        OCC Mini-Retreat June 24th 5-9PM (location TBD)
    • ·        No OCC meetings in July

    Evan Nolan motions to move to special meeting to discuss OCC Board of Trustee personnel issues.

    Colleen Reynolds motions to close special meeting; seconded by Evan Nolan.

    Colleen Reynolds motions to adjourn meeting; seconded by Evan Nolan. Meeting ends at 9:40PM


  • 06/06/2018 7:54 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room E

    5/17/18; 7PM

    oakleycouncil@oakleynow.com

    www.oakleynow.com

    www.facebook.com/oakley45209

    513.533.2039

    Trustees Present: Sean Fausto, Stacy Lehman, Evan Nolan, Dan Krohn, Cody Gausvik, Dave Schaff, Jes Overley, Colleen Reynolds

    Trustees Not Present: Jason Wilcoxon, Chris Mucha, Jon Bernier, Kenny McNutt

    MEETING MINUTES

    Approve 5-1-18 OCC Meeting Minutes:

    Motion to approve 5-1-18 OCC Meeting Minutes by Evan Nolan, seconded by Stacey Lehman; 6 approved; Dave Schaff abstained. 5-1-18 OCC Meeting Minutes approved.

     Welcomed Dan Krohn to the OCC Board

    Jason Wilcoxon is officially the Treasurer of the Oakley Community Council Board of Trustees

    NSP Manager Role – Mike Bonomo has confirmed he will take this on.

    Oakley Gateway Project (Dave Schaff)

    Approval pending final vote by City Council. Vote will likely be taken at a Budget & Finance Committee meeting.

    Oakley Summer Series (Stacy Lehman) – final Fridays June 29, July 27, August 31

    Jes & Stacy meeting with Allison Schroeder (Promoter) on 5/18 to help with sponsorship.

    Permits being requested; volunteers being identified. Reach out to Stacy if you’d like to volunteer/help (set up sponsorship booths and/or tear down)

    External Communications SOP

    Cody Gausvik presented draft to OCC Trustees; will revise based on discussion.

    Review status of SOP, create schedule for the remaining SOP’s

    Board Mini-Retreat

    Jes to send out possible June dates via Doodle.

    Cincinnati Budget Hearings

    Craig Rozen proposed OCC Trustees to create a position regarding the Oakley Recreation Center to send unified message during hearings. Craig Rozen to draft language and send to OCC. O

    Craig Rozen – Request to post data/analytics on Oakleynow.com – something the community might want to review.

    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Evan Nolan. Meeting Ends at 9:00PM


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