Meeting Minutes

  • 04/03/2019 10:09 AM | Cody Gausvik (Administrator)

    Oakley Community Council

    Brazee Street Studios – 4426 Brazee St

    March 21, 2019; 7:00 PM


    Meeting Minutes

    Attending: Joe, Evan, Colleen, Dan, Sean, Dave, Jon, Cody (late)

    Absent: Jason, Kenny, Sandy, Seth

    Tree Well Clean Up – Cody Gausvik

    Cody presented informational brief on the Tree Well project, will present for a vote at 2

    April Meeting

     Most of the tree wells unkept, recommends OCC pay to do cleanup and

    maintenance for 2019

     Two bids:

    o Tuition: $4857, $800 mid summer cleanup

    o Wimburg: $2921, $600 mid summer cleanup

     NSP - $1000 approve for beautification

     NBD - $1000 submitted for beautification, waiting approval

     Will require a Revocable Street Privilege (RSP) to be completed for those in the

    Square area.

    Bill Lane – Fox 19, Matt Simpson

    They represent digital marketing division. Presented concept of doing some digital/online

    videos that would highlight & promote Oakley. Costs determined by complexity & length of

    video(s) produced. Once video/content produced we could repurpose as we own that. They

    have website: if want to see their work.

    Body Alive – Nick Broerman (Body Alive) & Jared Ellis (Planning), Matt Shad (Zoning)

    Kathleen Colley (Development Officer/Economic Development) from City of


    Background: They bought house behind their business, want to use as office. Neither occ

    nor the city allow them to change zoning from residential to commercial. Their last option

    is to apply for Notwithstanding Ordinance, a very rarely used option. If approved would

    allow them to use the house as office, would come with very specific conditions they'd have

    to meet (outside appearance, etc), does not change the zoning, goes away when they no

    longer own the property. City Planning will deny, would get sent to the Planning


    They will bring to the 2 April Tuesday meeting for a vote. A board straw vote showed most

    are against or undecided. Opinions expressed by board and attendees ranged from

    support because they are a local business trying to do things the right way, and opposition

    because doing so would is counter to the community wishes as expressed in the master

    plan and the precedent it might set.

    Northpoint Development, CastFab Site – Fred Kindel (Frost, Brown, Todd – attorney),

    Johnny Sweeney and Derick Tom (NorthPoint Development)

    Cast Fab owner wants to split property into 8 parcels, Northpoint wants to build 3 story

    enclosed storage building in the parcel along the railroad tracks. Based in Kansas City, have

    reputation for being involved in communities. Would be all inside, with door to drive into

    building. Be open for access between 6am – 10pm.

    They are looking for a CRA (Community Reinvestment Area) letter of approval from the

    board, but we don’t vote on such issues at 3 rd Thursday meetings, will need to present at

    next Tuesday meeting.

    Oakley Yards – Jeff Chamot, Chris Ziegelmeyer (Neyer Properties)

    Neyer Properties is the new owner/developer. Great news is they looking at primarily

    residential with single family & condos/townhomes. See it as "extension of existing

    neighborhood". Still very early, no specific drawings or plans yet, just wanted to start the

    engagement with the community.

    They are looking to lease some of the existing buildings in the short term. Jeff has read the

    draft master plan and expressed their desire to adhere to that, including potential for some

    green space. This would be lower density and appears to reduce demand for vehicle based

    Edwards Connector. They have conducted environmental studies and found very little need

    for remediation, and they will address those couple spots.

    Edwards Connecter – Sean Fausto & Evan Nolan

    Several board members had met with city - since both Kenner & Cast Fab properties sold -

    to revisit possibility of vehicle connector. That answer was "highly unlikely". Discussion

    then moved to a pedestrian crossing across the tracks, city may have money to fund

    feasibility study, Kenner/Oakley Yards owner not opposed to idea.

    Approve March 5 th  Meeting Minutes

    Motion: Evan Seconded: Sean

    Vote: 6 Yes, 2 Abstain (Dave, Jon)

    Kennedy Connector & Morelia Group – Since there were residents and the city in

    attendance, Colleen asked if anyone had anything new to report: nothing new to report.

    Habits – They submitted a request for extension for a liquor license transfer, which had an

    incorrect address. Upon checking with habits ownership, Joe found out the intended

    address was the Oakley Laundromat. In talking with Mark Rogers, Joe was told that the new

    owner of the building Habits leases space in has not been open to discuss a lease with

    Habits, and is actively looking to bring in a new tenant. So Mark plans to move Habits

    across the street to the laundromat building, which he owns. He said that he has talked

    with city officials (buildings, zoning) and that he had their ok. Matt Shad (city Zoning) stated

    that there had been preliminary discussions but that no formal application/hearings have

    happened to this point.

    Tabled Items:

    January Financial Report – Jason Wilcoxon

    Gateway Project


    Neighborhood Summit Recap

  • 04/03/2019 10:09 AM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, March 5, 2019 – 7 PM

    Oakley Recreation Center

    Trustees Present: Cody Gausvik, Dan Krohn, Sean Fausto, Kenny McNutt, Joe Groh, Colleen Reynolds, Sandy Gross, Evan Nolan

    Trustees Not Present: Jason Wilcoxon, Seth Shaifer, Jon Bernier, Dave Schaff



    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App


    Cincinnati Fire Department – Station 31 

    46 fires and 129 EMS runs for February. Reminder to clean lent filters and dryer pipe. Sign up for Smart 911 – provides first responders with vital information about residents ( Reminder to change smoke detector batteries this Sunday.

    Cincinnati Police Department Report – Sean Tarvin – Phone 513-979-4480

    Pretty quiet February; CincyFixIt app is a great way to report abandoned cars, illegal parking, etc.

    District 2 has benefited from an 8-year reduction in crime (35% reduction).

    Resident shared recent issues with cars going through parking lot near the Hyde Park Ave. dead-end to access to Edwards. Suggestion was to reach out to owner of parking lot to place benches or landscaping to prevent cars from cutting through. 

    CRC Report

    Easter Egg Hunt 4/6 830AM and 12PM; if rain, it will be rescheduled to 4/13.

    $40 per day for after school camps 7AM-7PM.

    Summer camp is full for Oakley; Pleasant Ridge and Madisonville still have openings.


    Announce 2019 Committees – Colleen Reynolds

    Committees will be posted online; not limited to just board members and we would love to have community volunteers!

    Sean Fausto motions to adopt 2019 Oakley Community Council Committees; seconded by Evan Nolan. Unanimous approval. Motion passes.

    Oakley Master Plan (OMP) Steering Committee

    4/2 will be the first look at entire Oakley Master Plan. Public will provide input and approval of the entire master plan will occur in the coming months.

    Business Committee

    Daddy Daughter Dance Recap – Kenny McNutt – record year with 629 attendees; $2250 profit for OCC.  

    1st Tuesday of each month is Business Happy Hour at 8am at RedTree – 9 people showed up this morning.  

    Cast-Fab Site – Bill Davin & Tyler Amicon

    Audience member requested for the presentation to be posted online. 28-acre property; current plan is for the space to be divided into 8 lots for mixed use (office space, restaurant(s), hotel(s), residential and a storage unit facility). Visited tonight to solicit feedback. Requested a letter of support for subdivision of land. OCC waiting until 4/2 when there is a better idea of what may go on the land to issue any statements. Not clear how this development would impact the proposed Edwards Connector.

    Kennedy Connector – Morelia Group, Chris Hildebrant

    Wants to acquire city-owned property at the corner of Madison Road and Kennedy Avenue, as well as 7 single-family homes for 25,000-30,000 square feet of retail. Front of buildings would be brought up to the road and parking would be behind the building. Asking if OCC would support zoning change and allow for the tear down of 7 single family homes. Hubbard radio may also be interested in the property and are expected to come back to OCC for final site approval on 4/2. OCC to discuss this topic at the next third Thursday on 3/21.

    Darin Bowman (homeowner) – in favor of development plan

    Ryan Schwallie (homeowner) – in favor of development plan

    Rick Pescovitz (homeowner) – in favor of development plan

    Michael Seirolone (homeowner) – in favor of development plan

    Approve 2/21/19 Meeting Minutes

    Motion to approve 2/21/19 Minutes by Joe Groh; seconded by Dan Krohn. Unanimous approval; 2/21/19 minutes approved.

    February OCC financial report – Jason Wilcoxon

    Vote for approval at next meeting.

    Motion to adjourn meeting by Evan Nolan; seconded by Joe Groh. Meeting ends at 8:45PM.

    New Business:

    • ·        Third Thursday meeting on 3/21/19 – Brazee Street Studios 7-9PM
    • ·        Next Tuesday OCC Meeting 4/2/19 – Oakley Recreation Center 7PM

  • 03/11/2019 8:07 AM | Cody Gausvik (Administrator)

    2-5-19 OCC Meeting Minutes

    Oakley Community Council

    Oakley Community Center

    February 5th, 2019; 7:00 PM


    7:00pm - Call to order - Pledge of Allegiance

    Trustees In Attendance: Sandy, Evan, Dan, Sean, Joe, Seth, Kenny, Dave, Jon

    Absent: Colleen, Cody, Jason

    Evan chaired the meeting in Colleen’s absence, Joe filled in as Secretary for Cody

    Cincinnati Fire Department – Station 31: Lt Sweeney

    • ·        Last month – 236 runs, 197 involved EMS
    • ·        Focus on Home Heating Safety, need to be aware of fireplaces, chimneys, space heaters, extension cords
    • ·        Smart 911 ( – recently implemented, encouraged everyone to go online and fill out profile for themselves and family members. Provides ability to add much more info about yourself – medical history, emergency contacts, medications, etc. – than current system. It is a nationwide system, so your data travels with you.

    District 2 Police Report:

    • ·        Officer Tarvin (neighborhood liaison officer) – Thefts from autos down, thefts primarily in commercial and construction sites. Be aware of joggers, can be hard to see, as there more out now in prep for Flying Pig this spring.
    • ·        Capt Jones – Dist 2 Chief, grew up in Oakley. Their focus in 2019: traffic enforcement, theft prevention, Cards on Cars program.
    • o   Question raised about how to handle cases where neighbor may be exhibiting mental health issues. Capt Jones says always best to call them sooner than later, and allow them to deploy appropriate resources. Calls/emails should be to Officer Tarvin who can then get right people involved.
    • ·        Evan, on behalf of the board and community, thanked CPD for their service and offered condolences for the recent loss of officers in the Cincinnati area.

    CRC: Katie

    • ·        Summer Day Camp – Priority registration opens online Feb 11th, open registration begins Feb 18th
    • ·        Spring Break camp – will follow Cincinnati Public Schools break schedule


    • ·        Oakley Master Plan (OMP) Steering Committee: Dan reported that:
    • o   OMP is in its final stages
    • o   Initial formatted rould possibly be ready to be presented to council at March meeting
    • o   Remaining steps after that: Council Approval; City Planning Commission review and approval; City Council review and approval. Potentially be finalized by early June.
    • ·        Business: Kenny McNutt
    • o   Next Business Happy Hour tentatively set for first week in April, hosted at Roeher Insurance, co-sponsored by Cin-Fed
    • o   Monthly coffee was held at Redtree, next one be 5 March 7:30-8. May be moved to 8-9. Check calendar.
    • ·        Winter Retreat Recap:  Evan Nolan
    • o   Evan provided recap of what we did: get to better know fellow board members and understand each other’s motivations, passions, desires for upcoming year.
    • o   Colleen will have a more detailed report shortly
    • ·        Daddy Daughter Dance:  Kenny McNutt
    • o   Sunday 10 February
    • o   1st session sold out, second session close
    • o   600 total tickets sold, $10,650.00 gross revenue to date.
    • ·        Nick Broerman – Body Alive
    • o   Nick was unable to attend, Evan provided overview of their situation.
    • §  Looking for variance for residential property they own on Allston that they want to use as offices for staff.
    • §  City advised them not likely to pass, so they now may be considering a “Non-Compliance Use” variance, which would allow them to specify exactly what they plan to do, and the variance expires if the business moves/changes.
    • §  They have not yet asked us about this, will have to come back to the board if they decide to go that route.
    • §  Follow-up question for city: can they take it away if the business does not adhere to the terms?
    • o   Evan took opportunity to summarize other development activity:
    • §  Cast Fab sale closed, looking to be a Planned Development
    • §  Kenner site – sale speculated, possibly Neyer company buyer, not confirmed
    • §  Masonic Temple – Nothing new re: developer/buyer. The neighborhood group held a meeting at MadTree on Monday evening to discuss their concerns, will be drafting a letter of recommendations that they will be presenting to the board for approval/support
    • ·        NSP: Craig Rozen
    • o   Next vote is 16 Feb
    • o   Review Committee

    Approve January 17 th Third Thursday Meeting Minutes

    Motion to approve: Jon   Seconded: Dan

    Vote: Yes - Sandy, Evan, Dan, Sean, Joe, Seth, Dave, Jon

              Abstain: Kenny

    January Financial Report

    • ·        Jason not here, Evan reported minor activity: Daddy Daughter ticket income; post NYE expenses. $47,000. Balance
    • ·        Motion to Approve: Sean   Seconded: Joe
    • o   Vote: Yes – all in attendance (Sandy, Evan, Dan, Sean, Joe, Seth, Kenny, Dave, Jon)

    New Business:

    · Third Thursday meeting on Thursday, February 21 st – Location TBD.

    · Next Tuesday OCC meeting is on Tuesday, March 5th.

    Speaker Cards:

    • ·        Craig Rozen – Investing In Neighborhoods event on March 15/16 at Cintas Center (XU)
    • ·        March 15 – Dinner
    • ·        March 16 – seminars, breakout sessions (8:30am – 4:30pm)
    • ·        Recommend OCC sponsor a table and have volunteers to man. Cost @165.00, but Craig thinks he can get a discount
    • ·        Dave made motion: Motion to authorize appropriate amount to sponsor a table for the Investing In Neighborhood event.
    • o   Seconded: Sean
    • o   Vote: Yes - Sandy, Evan, Dan, Sean, Joe, Seth, Kenny, Dave, Jon

    7:52pm Motion to Adjourn: Seth. Seconded: Dave

    Vote: yes - Sandy, Evan, Dan, Sean, Joe, Seth, Kenny, Dave, Jon

  • 03/11/2019 8:05 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Brazee Street Studios

    2/21/19; 7PM


    Trustees Present: Dan Krohn, Cody Gausvik, Colleen Reynolds, Jason Wilcoxon, Joe Groh, Dave Schaff, Evan Nolan, Sean Fausto, Seth Shaifer, Sandy Gross, Kenny McNutt

    Trustees Not Present: Jon Bernier


    Go Vibrant – Christy Zerges

    Go Vibrant creates established walking routes for local neighborhoods. 6-8 month process.

    $5,000-$7,000 = three routes; up to fifty signs

    $3,500 = up to thirty five signs

    Many neighborhoods use money from NSP, grants or community council funds.

    Evan Nolan proposed for those board members interested to form a committee and bring proposal to the board for review at a future meeting. East Walnut Hills, Avondale and Madisonville have participated.

    OCC Committees

    Colleen Reynolds to send out suggested (based on trustee interest) committee assignments soon.

    Bees/Beautification – Sandy Gross

    Sandy Gross discussed the growing importance of the declining bee population due to over-development. Our hope is to add landscaping conducive to aiding local bee population. Green Plan Cincinnati was referenced. Look for local areas to plant flowers and create prairie(s). More to follow.

    NSP – Craig Rozen/Dave Schaff

    Our plan has been submitted. $1500 to membership; $2080 to events, $250 to ops; $1000 to beautification.

    CPS – Colleen Reynolds/Craig Rozen/Jason Wilcoxon

    Colleen, Craig and Jason plan to meet to discuss ‘neighborhood attendance area changes’ to neighborhood schools at a separate meeting.

    Neighborhood Summit 3/16, 730AM-4PM– Craig Rozen


    CBI Event 3/15. 6-9PM


    Development Updates:

    Body Alive – may pursue “Notwithstanding Ordinance” with the City. Notwithstanding Ordinance would give Body Alive the authorization to use the house they purchased behind their studio as an office and would expire if they ever left.  

    Alamo & Ridge Proposed Billboard – OCC plans to be vocal in opposition.

    Neyer/Oakley Yard – plan to attend future OCC meeting and share their proposal/solicit feedback from the community.  

    Former Cast Fab site owners – plan to attend future OCC meeting and share their proposal/solicit feedback from the community.  

    2/5/19 Meeting Minutes

    Dave Schaff motioned to approve 2/5/19 minutes; seconded by Sandy Gross. 8 approved; Cody Gausvik, Colleen Reynolds and Jason Wilcoxon abstained. 2/5/19 Meeting Minutes approved.

    Motion to adjourn meeting at 9:00PM by Collen Reynolds; seconded by Cody Gausvik. Meeting Ends at 9:00PM

  • 03/11/2019 8:04 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Brazee Street Studios

    1/17/19; 7PM


    Trustees Present: Dan Krohn, Cody Gausvik, Colleen Reynolds, Jason Wilcoxon, Joe Groh, Dave Schaff, Evan Nolan, Sean Fausto, Jon Bernier, Seth Shaifer, Sandy Gross

    Trustees Not Present: Kenny McNutt


    Kathleen Colley – Department of Community & Economic Development: Eastern Gateway & Hubbard Radio Location

    Eastern Gateway has been put out to bid – bids are due 2/1/19. DOTE will be selecting design team. Planning to start construction in the summer of 2019; target completion is November 2019. Kathleen Colley confirmed that OCC’s $90k contributed to the project will be the last sum of money to be used for this project – if project comes in under budget, OCC could receive all or a portion of the $90k back. 

    Hubbard Radio has extended their lease at their current location. They are planning to start construction on the Oakley location by summer 2019. Large radio tower may not be needed after all, but OCC will monitor. Colleen to work with City to determine what impact a radio tower would have on the health of nearby residents. Colleen will reach out to contacts RE: Hubbard construction to see if they have an update on if there will still be a radio tower and if so, the height of said tower.

    Updates from Colleen:

    Body Alive purchase of house at 4213 Appleton – zoning change hearing was cancelled. Owners are seeking different option for the property rather than using it as their office space.

    Former Cast Fab site has been sold (28 acres total). Colleen met with owners this week to inquire what their plans for the space are. Current plan is for two hotels, retail/restaurant space, a storage unit facility, a high-rate apartment building (PLK Properties) and an office building. Colleen encouraged owners/developers to engage with OCC as more details about the plan are decided.

    Milacron Site – Colleen planning to meet with owners next week.

    Email from Jeff Pastor’s Chief of Staff: Oakley developer “is very interested in the Kennedy Connector Project and has been engaging with the OCC.” Colleen to confirm OCC has not been engaged in what the plans for the Kennedy Connector are.

    Masonic Temple – in process of being purchased; stay tuned.

    Pedestrian Safety – Joe Groh

    Joe pulled data from several sources and created presentation showing pedestrian accidents that have occurred in Oakley. Oakley is trending downward, which may require us to really push for pedestrian safety measures in Oakley.

    Fleet Feet/Essencha Tea Lighted Crosswalk – expected to be completed within the next two months. Flaggs USA and Shaw/Wasson locations are next areas to target for improved crosswalks. Joe proposed creating a “Walkable Oakley”/”Keep Oakley Walkable” imitative – subcommittee of the OCC? OCC to discuss details at retreat. Craig Rozen suggested OCC to schedule time with contacts at the City to discuss pedestrian safety and how we can improve pedestrian safety measures.

    Cincinnati Neighborhood Games – Dan Krohn

    Need Oakley Team Captain for 2019 – great leadership opportunity for someone in the community. Team Captain Orientation is 1/26/19. Planning to have Oakley team participate in the Cincinnati Neighborhood Games in July 2019.

    Cincy Flags – Oakley Flag – Dan Krohn

    Oakley flag options have been tweaked – expected to see online voting soon!

    WCPO – Shawna Steigerwald

    Looking for Oakley homes to feature in an article – if your home is historic or has a story, please reach out to her directly.

    OCC January Retreat

    Seth Shaifer motions to authorize any OCC officer to spend $250 when reasonably required to support their positions on the OCC (e.g. supplies, copies and other reasonable expenses) without approval from OCC Board of Trustees. After discussion, Seth Shaifer withdrew his motion.

    Seth Shaifer motions to authorize Colleen Reynolds to spend up to $250 for supplies and dinner for OCC Retreat on 1/23/19. Seconded by Sean Fausto. Unanimous approval; motion passes.

    1/8/19 Meeting Minutes

    Evan Nolan motioned to approve 1/8/19 minutes; seconded by Sean Fausto. Unanimous approval; 1/8/19 Meeting Minutes approved.

    Motion to adjourn meeting at 9:00PM by Collen Reynolds; seconded by Jason Wilcoxon. Meeting Ends at 9:00PM

  • 01/18/2019 7:58 AM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, January 8, 2019 – 7 PM

    Oakley Recreation Center

    Trustees Present: Cody Gausvik, Dan Krohn, Sean Fausto, Jason Wilcoxon, Joe Groh, Dave Schaff, Colleen Reynolds, Jon Bernier, Seth Shaifer, Sandy Gross, Evan Nolan

    Trustees Not Present: Kenny McNutt



    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App


    Cincinnati Fire Department – Station 31 

    Runs are up 1-2% for 2018; expected to go down due to organizational restructuring of the department. Fire recruit class of 40 will start soon.

    Cincinnati Police Department Report – Sean Tarvin – Phone 513-979-4480

    Had to depart for a run; crime report provided.

    CRC Report

    Summer Camp registration starts 2/19 (2/11 for previous attendees). Camp will run 6/3-8/9.


    Oakley Master Plan (OMP) Steering Committee

    Met on 1/8/19 – Master Plan could be finalized and ready to present by March 2019. “Neighborhood Guidelines” are being created for new developments with enforcement measures; it’ll be shared with everyone once completed. Audience member suggested that OCC should be notified of teardowns or zoning changes in Oakley – Colleen to check on situation of notifications since OCC used to receive email updates from the City.


    Business Coffee Hour – met on 1/8/19.

    Open account with CinFed and become an OCC Member, you will receive $50 into your checking account.

    “Credit and Coffee” seminar on 2/2 – budgeting, finances in general – open to all!

    March – CinFed will be hosting a Women’s Business Showcase. CinFed will also provide (14) $1,000 scholarships via raffle with submitted application online.

    Next business happy hour: 1/24/19, 4-7PM at Oakley Pub and Grill.

    Daddy Daughter Dance (2/10) – Early session is sold out; over 100 tickets available for later session. We have generated $8,000 revenue thus far.  

    New Year’s Eve Fireworks – 65 degree evening; 300+ attendees; $4,690 total cost. Big thank you to Stacy Lehman and Rob Wetterstroem for their efforts.

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    Oakley Recreation Center – more news to share in the next coming months.

    Membership Proposal – Dan Krohn

    Dan shared his proposal for a membership campaign to gain more OCC members; our plan is to send mailer out by mid-March.

    Dan Krohn motions to provide a mailing to every single Oakley household in March 2019 with the 2019 Events Schedule and a request for OCC membership with a spend of up to $3000. Seconded by Evan Nolan. Unanimous Approval.

    Hubbard Radio – Michael Heekin

    Worse case scenario: 199ft tower will be built – current electrical towers in that area are about 150ft; may not need the tower, but engineers are unsure. Engineers have not decided on location of tower. Economic Growth Committee at the City will review before the vote goes to Cincinnati City Council.

    Barbers Electric Tattoo – Natalie Bedinghaus

    Welcome to the neighborhood!

    Former Cast Fab Land Purchase

    Purchase happened after OCC Agenda was posted. We’ve encouraged new owners for their participation with the OCC. Colleen Reynolds has a meeting scheduled with new owners next week. They will be required to involve OCC at some point; more to come.

    Body Alive - Nick Broerman

    Purchased house behind their business; want to convert the space for their offices. Change will require zoning change. More to come.    

    Approve 12/4/18 Meeting Minutes

    Motion to approve 12/4/18 Minutes by Joe Groh; seconded by Sean Fausto. 9 approvals; 12/4/18 minutes approved.

    Seth Shaifer and Sandy Gross abstained.

    December OCC financial report – Jason Wilcoxon

    Motion to approve December financials by Evan Nolan; seconded by Joe Groh; unanimous approval

    Jason proposed creating 2019 budget.

    Motion to adjourn meeting by Sean Fausto; seconded by Colleen Reynolds. Meeting ends at 8:10PM.

    New Business:

    • ·        Third Thursday meeting on 1/17/19 – 4426 Brazee Street 7-9PM
    • ·        Next Tuesday OCC Meeting 2/5/19 – Oakley Recreation Center 7PM
    • ·        Next Business Happy Hour on 1/24/19 – 4PM at Oakley Pub and Grill
    • ·        OCC Retreat – Wednesday 1/23 from 6-9PM

  • 01/09/2019 1:53 PM | Cody Gausvik (Administrator)

    Oakley Community Council Meeting

    Tuesday, December 4, 2018 – 7 PM

    Oakley Recreation Center

    Trustees Present: Jes Overley, Cody Gausvik, Dan Krohn, Sean Fausto, Jason Wilcoxon, Joe Groh, Evan Nolan, Kenny McNutt, Dave Schaff, Colleen Reynolds, Jon Bernier

    Trustees Not Present:



    ·         City Hotline – 591-6000

    ·         Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App


    John Heilman’s Recent Passing - Dave Schaff

    Served for 32 years on OCC; Dave coordinating a formal memorial/plaque

    Cincinnati Fire Department – Station 31 

    204 runs for November; Christmas trees and lights are highly flammable. Remember to unplug interior holiday lights before going to bed. Change your smoke and CO2 detector batteries.  

    Cincinnati Police Department Report – Sean Tarvin – Phone 513-979-4480

    Tis the season for retail thefts and porch package thieves. Do not leave packages in the car where they are visible. Do not leave any valuable in plain sight.

    CRC Report

    Band Camp – Wednesday through Friday in December.  

    Breakfast with Santa 12/8/18. 930-1130AM - free


    Oakley Master Plan (OMP) Steering Committee

    Next meeting: 12/18/18, 6-8PM. Zoning will be discussed

    Business – Kenny McNutt

    Business Coffee Hour – 1st Tuesday of each month at Redtree, 730AM.

    Next business happy hour: 1/24/19, 4PM at Oakley Pub and Grill.

    Daddy Daughter Dance – $4,000 in ticket sales thus far. Tickets will not be sold at the door - buy now!

    Eastern Gateway Project (near MadTree)

    Final funding was approved by City Council ($1.9 million project). Structural and aesthetic improvements; current area isn’t ADA compliant. Construction to begin in the next couple of months.

    City Hall Liaison – Evan Nolan, Colleen Reynolds, Dan Krohn, Sean Fausto

    New Year’s Eve Fireworks – 7-9PM 8PM Fireworks on the Esplanade

    2019 OCC Trustee Elections

    4 seats available. Dan Krohn, Kenny McNutt, Seth Shaifer and Jason Wilcoxon provided their statements of candidacy.

    Motion by Evan Nolan to approve the slate of candidates as listed; seconded by Colleen Reynolds.

    Unanimous approval from the audience.

    Stacy’s Lehman’s Board Position

    Stacy resigned earlier this month. Sandy Gross provided her statement of candidacy to fill Stacy’s role.

    Motion by Dave Schaff to appoint Sandy Gross to Stacy Lehman’s seat to serve Stacy’s remaining term; seconded by Colleen Reynolds. Unanimous approval; motion passes.

    Events SOP Vote – Pushed to next Third Thursday Meeting

    2019 OCC Schedule of Events – Jon Bernier

    Evan Nolan motions to approve the 2019 Oakley After Hours Events List; seconded by Sean Fausto. Unanimous approval.

    Oakley Connection Sign Variance – Christopher Hildebrant, Morelia Group

    Requesting a letter of support for 10 sign variances (signs on the backside or side of buildings).

    Motion by Evan Nolan to provide a letter of support for the ten (10) sign variance request for placement of signage provided that:

    • (1)    Total square footage of signage per property does not exceed maximum permitted signage allotment; and
    • (2)    The street-facing side of Oakley Connection and Encore Oakley contain at least as much window space on the buildings, as presented at the 12/4/18 meeting.

    Seconded by Sean Fausto; unanimous approval.

    UC Division of Trauma/Critical Care – Dr. Jason Schrager, Trauma Surgeon – REVIVE ResQFoam Study

    10 people per year estimated to effect; if you don’t want to participate in “study” to give non-consent, please email You must “opt out” of the study to ensure you are not chosen.

    Approve 11/15/18 Meeting Minutes

    Motion to approve 11/15/18 Minutes by Colleen Reynolds; seconded by Cody Gausvik. 8 approve; 11/15/18 minutes passed.

    Sean Fausto, Evan Nolan and Jon Bernier abstained.

    November OCC financial report – Jason Wilcoxon

    Motion to approve by Joe Groh; seconded by Sean Fausto. Unanimous approval

    NSP funds [$6085 total]

    ($1,500 membership; $2,085 Events, $1,500 Operations (insurance, postage, etc.), $1,000 Beautification) Oakley Resident votes: 18 yes; 1 no [only Oakley residents can vote]

    NBD funds [$3800 total]

    (1,000 for landscape & $2,800 for special events)

    Audience votes: 21 yes; 1 no [anyone in the audience can vote]

    Motion to adjourn meeting by Cody Gausvik; seconded by Jes Overley. Meeting ends at 8:57PM.

    New Business:

    • ·       No Third Thursday meeting for December
    • ·       Next Tuesday OCC Meeting 1/8/19, Oakley Recreation Center 7PM
    • ·       Election of Officers this evening after meeting adjournment at Oakley Wines

    Election of officers:

    • (1)    Colleen Reynolds was nominated and confirmed for President;
    • (2)    Evan Nolan was nominated and confirmed for Vice President;
    • (3)    Cody Gausvik was nominated and confirmed for Secretary; and
    • (4)    Jason Wilcoxon was nominated and confirmed for Treasurer.

  • 12/05/2018 9:40 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    11/15/18; 7PM


    Trustees Present: Dan Krohn, Cody Gausvik, Jes Overley, Colleen Reynolds, Kenny McNutt, Jason Wilcoxon, Joe Groh, Dave Schaff

    Trustees Not Present: Evan Nolan, Sean Fausto, Stacy Lehman, Jon Bernier


    NSP & NBD for 2019

    Craig Rozen & Dave Schaff will tackle meetings together for 2019. Will work on creating a binder full of material so anyone can attend in the future.

    Meeting rooms for 2019 OCC Third Thursday meetings

    Jes Overley to book same room for 2019 with Crossroads.

    11/6/18 Meeting Minutes

    Dave Schaff motioned to approve 11/6/18 minutes; seconded by Joe Groh. Five approve; Kenny McNutt and Cody Gausvik abstained. 11/6/18 Meeting Minutes approved.

    Community Engagement SOP


    2019 Oakley After Hours

    Jon Bernier to lead event efforts for 2019; Dave Schaff will lead fundraising portion.

    Events SOP to be approved at 12/4/18 meeting. Dave and Jon will propose event ideas with tentative schedule of dates at the 12/4/18 meeting for approval. Dave and Jon will work on creating a budget to be approved at a January meeting.

    Membership Initiatives and Campaign   

    Dan Krohn presented a 3-pronged approach to increase the number of OCC members through social media, emails and mailers. A price breakdown for all initiatives was provided. Board is in favor of this initiative for 2019 and will iron out the details over the next few months.

    Joe Groh has offered to mail out OCC welcome letters to all new homeowners in Oakley within 30-60 days of closing to gain more OCC members.

    2019 OCC Retreat

    Cody Gausvik proposed we use retreat to create 4/5 goals for2019 and an overall vision for the OCC. Once the goals are established, this can be displayed on the OCCmembership campaign documents.


    Dave Schaff proposed that we have a rotating greeter at the beginning of the OCC meetings. Jes Overley encouraged other board members to arrive early to help setup the meeting so we can start on time.

    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Jes Overley. Meeting Ends at 9:00PM

  • 11/16/2018 8:15 AM | Cody Gausvik (Administrator)

    Oakley Community Council 3rd Thursday Meeting

    Crossroads Church – Meeting Room D

    10/18/18; 7PM


    Trustees Present: Sean Fausto, Dan Krohn, Cody Gausvik, Jes Overley, Colleen Reynolds, Kenny McNutt, Jason Wilcoxon, Stacy Lehman, Jon Bernier, Joe Groh

    Trustees Not Present: Dave Schaff, Evan Nolan


    Craig Rozen

    Talks of possible new public school in Oakley. Boundaries are being re-aligned by the end of 2019. Craig suggested that the OCC reach out to CPS regarding how we can support this initiative. Jason Wilcoxon suggested we work with principal at Hyde Park School or Board of Education. Craig will forward additional information on to Jason Wilcoxon.

    9/20/18 & 10/2/18 Meeting Minutes

    Cody Gausvik motions to approve 9/20 and 10/2 meeting minutes; seconded by Jes Overley. 6 approved. John Bernier & Stacy Lehman abstained from 10/2 minutes; Kenny McNutt abstained from 9/20 and 10/2 minutes.

    September Financials

    Sean Fausto motions to approve September Financials; seconded by Jason Wilcoxon. Unanimous approval.

    Jason Wilcoxon is requesting help with NSP meetings. 530-930PM once a month on the last Tuesday of the month. Craig Rozen said he may be able to help until the end of the year.

    Special Events SOP – Stacy Lehman & John Bernier

    John Bernier to create sample events calendar for 2019. John Bernier and Jason Wilcoxon will work together to figure out next steps with OCC-owned tablets. Rob Wetterstroem has offered to lead New Year’s Eve event this year – Stacy has already completed a significant amount of work for this event.

    Jason Wilcoxon and Kenny McNutt will get bids for holiday lights on the esplanade; Colleen Reynolds will ask Park Board who they use – Cody will follow-up next week to request progress.

    Colleen Reynolds motions to approve Special Events SOP, pending final edits discussed tonight. Dan Krohn seconded. Unanimous approval.

    Mashed Roots Parking Variance

    Need 10 spot parking variance; presented restaurant plan at 10/2 meeting.

    Cody Gausvik motions to provide a letter of support to Mashed Roots for a 10-space parking variance; seconded by Joe Groh. 8 approvals; John Bernier and Colleen Reynolds opposed. Motion passes.

    Planet Fitness set to open on 11/16

    Planet Fitness donated approximately $3500 in sponsorships to the OCC this past year. PF donated $2,500 for a platinum sponsorship for the OSS/NYE, and also around $1,000 (but not exactly) to the Cincinnati Neighborhood Games qualifier. Many OCC Board members plan on attending the ribbon cutting ceremony. Dan Krohn to reach out and request PF to remove their signs on the pedestrian bridge.

    Masonic Lodge Development near Madison Park Avenue

    Developer unknown at this time and has sent letters to nearby residents asking for their interest in selling their home. Jes Overley and Dan Krohn have been in contact with the City and will keep everyone updated as things progress. Jes Overley to issue statement on behalf of OCC to let everyone in the neighborhood know what’s going on and the information we know at this time.


    Motion to adjourn meeting at 9:00PM by Cody Gausvik; seconded by Stacy Lehman. Meeting Ends at 9:00PM

  • 11/15/2018 7:22 PM | Joe Groh (Administrator)

    November 6th, 2018; 7:00 PM


    Meeting Minutes

    Call to order - Pledge of Allegiance

    Time: 7:00pm


    ·         Sign in sheet; Speaker Cards

    ·         Trustee Introductions

    • Attending:
    • Jes ____X__
    • Evan _____
    • Dan __X____
    • Sean __X___
    • Joe___X___
    • Cody_____
    • Stacey_____
    • Kenny_____
    • Dave__X_____
    • Colleen___X__
    • Jason___X___
    • Jon ___X___

    ·         City Hotline-591-6000; Cincinnati District 2 Police Non-Emergency – 949-4400

    ·         Fix it Cincy! Mobile App

    Cincinnati Fire Department – Station 31

    No Report

    District 2 Police report

    Officer Butler.  Overall, crimes are down from last month and vs. last year. Only exception was increase in theft from autos from last month.


    Jalisa reported that Trunk or Treat, despite rainy weather, still attracted more than 100 kids. They will be hosting Breakfast with Santa on 12/8, more details to be provided so can be in next newsletter.


    ·      Oakley Master Plan (OMP) Steering Committee

    Jes provided recap of the Open House, waiting on Jered (City Planning) to share the feedback provided, future meetings TBD.

    • o   New Year’s Eve Event – Rob Wetterstroem

    Rob is the lead for this year’s event. Will be a kid friendly event, on the Esplanade, 7-9pm, Rozzi Fireworks at 8pm. Hot chocolate, games. Looking for volunteers, contact Rob at:

    • o   Hyde Park School Liason – Jason Wilcoxon

    Jason spoke about CPS Vision 2020 program to improve the quality of the schools throughout the district, noted that Hyde Park already meets/exceeds all the 2020 goals. There is a survey that all residents are asked to complete, can be found here:

    Jason introduced Jerron Gray, new Withrow University High School Principal, and Dave Blockson (alumni president). They provided updates on what is going on at the school, which is celebrating 100th anniversary this year.

    ·      Business – Kenny McNutt Jon Bernier

    Jon recapped the Business Happy Hour hosted by Madtree on 10/29. They are looking to host quarterly Happy Hour events, and Oakley Pub & Grill host the next one in January, details forthcoming.

    Kenny also looking to have informal coffee meetings, hopefully on a monthly basis – first one tentatively scheduled for 12/4, 7:30-8:30am, at RedTree. More details to come.

    ·      City Hall Liaison – Evan Nolan, Colleen Reynolds, Sean Fausto & Dan Krohn

    No updates.

    • o   Election Committee – Sean Fausto, Evan Nolan, Colleen Reynolds - December OCC Trustee Elections

    Sean reminded everyone that elections will be held at the 12/4 meeting, the deadline to be on the ballot and have bio published was 11/6, but people who meet the eligibility requirements could put their name in up until the 12/4 meeting – they just wouldn’t be on printed ballot.

    There are 4 positions up for election, 3 members are looking to run again (Kenny, Jason, Dan) and one (Jes) will not run again.  Sandy Gross, owner of Blue Manatee/Sleepy Bee/Brazee Art, has stepped up as a candidate.

    -       2019 OCC Schedule of Events Proposal – Jon Bernier

    Jon volunteered to take the lead for the events, is looking to have a schedule out by end of year to help with planning/logistics/sponsors. He has received some initial input and came up with 5 events (in the picture).

    We committed to post this on the website so residents can review and provide feedback.

    -       Paige Scheidler – Resident – Masonic Temple Redevelopment

    Paige presented update of residents’ efforts to organize and gather information about the potential development of the Masonic Temple property. There were @ 10 other residents at the meeting. They have identified contacts for each of the 4 streets involved and started a petition at -

    Thanked OCC members for advice & input so far and is looking to keep communications open.

    Dave shared communication from Matt Shad (city Zoning Administrator):

    There have been some inquiries for commercial redevelopment on the corner property to which Zoning Administration has relayed the limitations of the existing zoning and the many practical difficulties find both a site plan, traffic circulation, and practical development proposal that would/could be reasonable with the abutting properties.  To date, nothing more has materialized than what ifs.”

    Was reported that City planning staff confirmed that they have not been contacted at this point.

    -       Oakley Flag - Lacey Haslam

    Lacey provided an update on the development of the Oakley flag, part of a larger effort to design flags for each of the city’s 52 neighborhoods. She presented 3 options.  Resident’s provided some input: not excited about how close colors are to FC Cincy, need to include oak trees.

    Anyone wishing to review the current designs and provide feedback should visit

    We committed to adding post about this to the website.

    -       School of Rock – Scott Higgins Josh Ullrich

    Josh, owner of the local School of Rock franchise, presented 2 videos showing intro and performance classes and talked about their philosophy.  They’ve just opened a new location at 6710 Madison, have joined OakleyNow as business member, and encouraged residents to check out their programs.

    -       Oakley Connection Update – Christopher Hildebrant, Morelia Group

    Chris asked to present updates on the initial annex development (Oakley Connection) and plans for the second component (Encore of Oakley) for the remaining annex property. The updated presentation will be added to website.


    • o   Oakley Connection includes Day Care Center (which is now being built closer to Madison), Tide Dry Cleaners (which concierge drive up service), Holtman’s Doughnuts, Tropical Smoothie Café, McAlister’s Deli, GE Credit Union, full service Starbucks (with drive-thru). They are aiming for April 2019 openings.
    • o   Encore of Oakley is the development of the second part of the annex property. It will be built along Vandercar and currently include a day spa, Condado Tacos, a chipotle variant (??) and a chicken salad restaurant (??).
    • o   To address some of the traffic concerns, they will be adding a left turn signal from Madison into Vandercar and will replace the existing concrete median on Madison (in front of Madtree) with center turn lane.
    • o   They have had discussions with Crossroads for use of 50 parking spots against the Vandecar side, and with Madtree of use of spots around the day care center for evenings and weekends (when center would be closed).
    • o   They received abatement for the Day Care Center, were approved for PACE loan for remainder of Oakley Connection development. PACE is a state loan program, administered by the city locally, that encourages developers to build more energy efficient buildings. Loans are repaid as part of property taxes (in addition to their property tax).
    • o   They will be applying for PACE loan for the Encore of Oakley project, which according to Bob Bertsch (City Department of Community & Economic Development) the city is now requesting something from the OCC showing support for the project. 

    Chris had originally not thought he would need anything from the board at this meeting, and that is what he had communicated to Jes.  Bob corrected him that, yes, a letter of support was required, and that without it, the PACE application could still go forward to city council for vote but not guarantee without community backing. Jes recommended a letter od No Objection in lieu of a letter of support, since we were not prepared to discuss that option.  Colleen motioned that letter of No Objection be written (based on what was presented) to allow them to proceed with their PACE application. Joe seconded.  All voted in favor.  Colleen will draft the letter.

    -       Hubbard Radio Cincinnati – Mike Fredrick – Proposed construction with Jordan Widner and Jim Bryant

    Bob Bertsch, City Department of Community & Economic Development, introduced the Hubbard team, stated they were the type of client they were looking for to occupy the vacant land on Kennedy (across from CinFed). They would get an abatement on the property, but pay full payroll taxes.

    Hubbard owns 4 FM radio stations, 2060 Digital Marketing division, and  They currently rent in a couple locations, looking to establish ownership and looking to build new headquarters in Oakley.  Full presentation to be added to the website. They are looking to continue being active in the community and addressed questions about the size of tower.

    They were seeking a letter of support for their plans.  Jon motioned that we approve this, Colleen seconded.  All voted in approval.  Colleen will write the letter and provide for review.

    There was some concern about the abatements from audience member, but Bob mentioned they part of the process and is trade-off to maintain businesses in the city.

    Approve October 18th Meeting Minutes

    Motion: Jason

    Seconded: Sean

    Approved by all

    November Financial Report

    Motion to approve: Sean

    Seconded: Dan

    Approved by all

    New Business:

    ·         Third Thursday meeting on November 15th, 7PM at Crossroads.

    ·         Next Tuesday OCC meeting is on Tuesday, December 4th, elections at this meeting.

    Speaker Cards


    Adjourn Meeting

    Motion: Colleen at 9:01pm

    Seconded: Dan

    Approved by all

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